Executive Assistant (1 year contract/MNC) BG (ID: 673644)

PERSOLKELLY Singapore Pte Ltd (Formerly Kelly Services Singapore Pte Ltd); Singapore; On-site; SGD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a highly organized Executive Assistant to support the CFO and senior executives in a dynamic environment. This role involves managing schedules, coordinating meetings, and providing comprehensive secretarial support, requiring utmost discretion and professionalism. The ideal candidate will thrive in a fast-paced setting, demonstrating strong communication skills and a proactive approach to task management. Join a forward-thinking company where your contributions will be valued and make a significant impact on business operations.

Qualifications

• 8-10 years of experience in a similar role, preferably in a multinational environment.
• Proficient in providing secretarial support for C-Suite Executives.

Responsibilities

• Manage the agenda and meeting materials for the CFO and business leaders.
• Coordinate travel and logistics arrangements for senior executives.

Skills

Secretarial Support

Communication Skills

Time Management

Microsoft Office

Discretion and Judgment

Education

Diploma/Degree in any discipline

Job description

Our client, a well-known company is looking for candidates for the position of Executive Assistant(1 year contract).

JOB SUMMARY

The incumbent will report to the Chief Financial Officer (Asia Pacific, China and India) based in the Regional Head Office at Singapore. This role shall provide full secretarial and business support in a precise, timely, and efficient manner to both CFO and functional business leader(s) based in Singapore. Considerable discretion, judgment, tact, and diplomacy are required as confidential information and matters are prevalent within the scope of this role.

RESPONSIBILITIES

• Manage the agenda and required meeting materials for business leaders’ calendar and schedule accurately and timely whilst adhering strict confidentiality on all matters

• Schedule and set up various global and regional meetings for CFO and Senior Executives, e.g. the board of directors/committee members, facilitation duties including logistical arrangements where necessary

• Collaborate with CFO’s team/stakeholders at local/regional levels, on operational business matters & tasks and maintain timely and accurate communication of information

• Engage professionally with staff at all levels, update the team on important tasks and project assignments’ deadlines and as well as external parties where necessary

• Support the CFO with status updates of current cross-functional tasks and projects, collaborate with the teams to ensure procedures and timelines are met when required

• Responsible for travel and logistics arrangements, including training workshops/seminars and coordination on ad hoc duties e.g. team building activities/town halls

• Provide support in consolidation/preparation of business reports, presentation materials and data collation across the region

• Management of documents including specific filings and archival tasks

• Collaborate with respective PICs on necessary preparations that include but are not limited to logistics (accommodation, VISA application, refreshments etc.) on VIP/Senior Leaders’ business meetings and visits

• Any specific responsibility/task assigned by CFO

REQUIREMENTS

• Diploma/Degree of any discipline from a recognized institution

• 8 - 10 years’ experience in a similar capacity, preferably with relevant experience from a multinational background and thrive in a fast-paced business environment

• Proficient in administering secretariat support for C-Suite Executives, with a meticulous and business-savvy mindset

• Possess a high level of professional discretion and prioritization skills in the review of business documents before distribution

• Strong engagement and service-oriented aptitude with ability to collaborate with team members on business activities set-up

• Effectively managing workload by identifying high-impact tasks, aligning priorities with key objectives, and maintaining clear visibility over timelines and deadlines

• Demonstrates a proactive approach to scheduling, anticipates potential roadblocks, and adjusts plans accordingly to stay on track and meet commitments

• Flexible, resilient with excellent communication and relationship management skills

• Proficiency in Microsoft Office

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.

EA License No.: 01C4394 (PERSOLKELLY Singapore PTE LTD)


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