Administrative Executive

COSL OIL-TECH (SINGAPORE) LTD.; Singapore; On-site; USD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a proactive Administrative Coordinator to oversee property and expatriate management in Singapore. This role involves managing travel arrangements, organizing team-building events, and providing administrative support for internal functions. The ideal candidate will possess strong communication skills in English and Mandarin, along with proficiency in Microsoft Office. If you are detail-oriented and enjoy working in a dynamic environment, this opportunity is perfect for you.

Qualifications

• Minimum 2 years of relevant administrative experience.
• Strong written and verbal communication skills in English and Mandarin.

Responsibilities

• Oversee property management and liaise with building management.
• Handle travel arrangements and maintain daily staff meal records.

Skills

Administrative Experience

Communication Skills

Organizational Skills

Microsoft Office Proficiency

Interpersonal Skills

Tools

Microsoft Office

Job description

Job Responsibilities

• Oversee property management, including liaising with building management on office facilities and maintenance matters.
• Oversee expatriate management, including: Travel arrangements,Tenancy agreements and etc.
• Handle travel arrangements for the Singapore office, including flight and accommodation bookings, visa applications, and transportation coordination.
• Maintain and manage daily staff meal records.
• Organize corporate team-building events and employee engagement activities.
• Coordinating transport arrangements, Setting up workstations, registering biometric data for meal records
• Manage the purchasing of pantry and stationery items to ensure adequate supplies for employees.
• Manage the admin department invoices and process them into the Company AP system.
• Provide administrative support for internal events, meetings, and company functions.

Job Requirements

• Minimum 2 years of relevant administrative experience.
• Strong written and verbal communication skills in both English and Mandarin to liaise effectively with stakeholders in China.
• Proficiency in Microsoft Office (Word, Excel, and PowerPoint).
• Highly detail-oriented with excellent organizational and time-management skills.
• A proactive and resourceful team player with strong interpersonal skills.

We regret that only shortlisted candidates will be contacted via phone or email.