ADMINISTRATIVE ASSISTANT

SBM INDUSTRY & ENGINEERING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in the engineering sector is seeking an Administrative Assistant to support various administrative tasks. The ideal candidate will have at least 1 year of experience and demonstrate strong organizational and communication skills. Responsibilities include managing correspondence, organizing travel, and overseeing junior staff, contributing to a streamlined office environment.

Qualifications

• Minimum 1-year experience in administrative roles.
• Knowledge of office management systems and procedures.
• Excellent written and verbal communication skills.

Responsibilities

• Carries out administrative duties such as filing, typing, and scanning.
• Organizes travel arrangements for managers.
• Maintains computer and manual filing systems.

Skills

Time Management

Attention to Detail

Problem Solving

Communication

Organizational Skills

Tools

MS Office

Job description

Job Description & Requirements

• Carries Out administrative duties such as filing, typing, copying, binding, scanning etc.;

• Produces and distributes correspondence memos, letters, faxes, and forms;

• Organizes travel arrangements for managers;

• Maintains computer and manual filing systems;

• Takes accurate minutes of meetings;

• Replies to email, telephone or face to face enquiries;

• To be in-charge of receiving, sorting and distributing the mail to support administrative and secretary work

• Develops and updates administrative systems to make them more efficient;

• Oversees and supervises the work of junior staff & coordinates with them;

• Performs any other ad-hoc duties as assigned
  

Requirements:

• Minimum 1-year experience;

• Knowledge of office management systems and procedures;

• Excellent time management skills and ability to multi-task and prioritize work;

• Attention to detail and problem-solving skills;

• Excellent written and verbal communication skills;

• Strong organizational and planning skills;

• Proficient in MS Office

• (Word, Excel, Power Point, Outlook)