Project Document Controller

Surbana Jurong Consultants Pte Ltd; Singapore; Hybrid; SGD 60,000 - 90,000; Full time

Job summary

A leading company in project management is seeking a Document Control Lead to oversee the setup and maintenance of a project document management system. The role involves managing document flows, leading a team, and ensuring compliance with industry best practices. Candidates should have a diploma in Engineering or Technology and at least 5 years of experience in document control for large projects.

Qualifications

• Minimum 5 years document control experience.
• Experience in large, complex projects.
• Proficient with EDMS and Microsoft Office tools.

Responsibilities

• Manage project document flows between client and users.
• Lead a document control team.
• Conduct periodic audits to ensure adherence to document control process.

Skills

Communication

Coordination

Organizational skills

Education

Diploma in Engineering or Technology

Tools

Electronic Data Management Systems (EDMS)

Excel

Word

SharePoint

PowerPoint

Job description

Reporting to Project Controls Manager and working closely with Project Information Management Lead, the candidate will support the setup, administration and maintenance of a project document management system. The successful candidate will work with the project team and management to ensure the efficient flow, management and archival of all project related documents. This role will be under a 1 year contract, with requirement to travel down to the project site in Changi

Key Responsibilities include:

Leading a document control team to deliver the following:

• Managing project document flows between client and users

• Using Bentley’s ProjectWise document management system to manage document submissions

• Supporting setup of file management/archival system in line with industry information management best practice

• Supporting system users to ensure understanding of system and process requirements

• Maintaining document archives – Archiving of documents in SharePoint ensuring all record management activities adhere to good practices, policies and legal requirements

• Fulfilling document retrieval requests

• Conducting periodic audits to ensure adherence to document control process and procedure

• Liaising / co-ordinating with Management team to ensure processes are effective

• Providing monthly document analytics report using agreed KPI’s that focus on performance and quality

• Proficiency in communication and coordination skills

• Supporting the preparation of Monthly Project reports

• Ensuring full alignment with Project Information Management requirements

The Candidate should meet the following requirements:

• Possess Diploma in Engineering or Technology related curriculum

• Minimum 5 years document control experience

• Experience in large, complex projects

• Be Proficient with Electronic Data Management Systems (EDMS), Excel, Word, SharePoint and PowerPoint

• Be well organised and systematic

• Possess good communication skills

Other Information:

• Contract duration: duration of design phase

• Work location: Project Office / Home split