project admin

LLOYD BUILDERZ PTE. LTD.; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A leading company in Singapore is seeking a dedicated project office administrator to manage various administrative tasks, including employee attendance, documentation, and compliance with financial reporting. The role involves close collaboration with HR and Finance departments to ensure smooth operations at the project site.

Responsibilities

• Handle project office matters like attendance and accommodation.
• Work closely with Finance for compliance on invoices and claims.
• Assist HR with Work Permit applications and training initiatives.

Job description

Responsibilities:

• Handling matters for project office, such as employees attendance, accommodation/dormitory related issues, training, leave applications, etc.
• Handling all documentation preparations in the project including issuance to relevant internal and external parties.
• Work closely with Finance Department to ensure compliance with proper accounting reporting, regarding supplier invoice, staff claim, petty cash claim.
• Assist HR to control and verify application and renewal of Work Permit and applicable Security Passes / OT claims & attendance sheets.
• Assist in training initiatives and program organized by Training Development Department
• Manage and maintain a record of site office’s assets including acquisition and disposal.
• Responding appropriately to emergencies or urgent issues by the Project and Admin Managers.
• Manage transport arrangement at project site
• Updates of vendors profiles
• Assist PMs in Issuance of Purchase Orders / Requisitions
• Processing Tax Invoices
• Project Monthly submission to Client.