Executive Assistant

Millennium Management, LLC; Singapore; On-site; USD 60,000 - 80,000; Full time

Job summary

A leading company is seeking an Executive Assistant to support Senior Management Executives and Portfolio Managers. The ideal candidate will have a Bachelor's degree and extensive experience in a similar role. Responsibilities include managing travel arrangements, handling correspondence, and organizing meetings. This role requires strong communication skills, attention to detail, and the ability to thrive in a fast-paced environment.

Qualifications

• Minimum of 5+ years' experience in a similar capacity.
• Strong sense of responsibility and self-motivation.

Responsibilities

• Provide secretarial support and manage travel arrangements.
• Handle business correspondence and confidential documents.
• Manage detailed calendars and schedule meetings.

Skills

Communication

Self-motivation

Team player

Detail oriented

Education

Bachelor's degree

Job description

Executive Assistant

Principal Responsibilities

• To provide secretarial supports, travel arrangement and expense management to our Senior Management Executives and Portfolio Managers.
• Perform day-to-day tasks including, but not limited to, file organization, booking travel, research requested information, archiving, preparing pre-meeting materials for review.
• Arrange, confirm, and manage detailed calendars, scheduling meetings and related logistics.
• To handle business correspondence, confidential documents, such as license applications.
• Work on ad-hoc duties as assigned by Senior Management and PMs.
• Other related projects and duties as requested.

Qualifications/Skills Required

• Bachelor's degree and minimum of 5+ years' experience in a similar capacity with an excellent performance track record.
• Solid verbal and written communication skills.
• Strong sense of responsibility and self-motivation.
• Good team player with a strong willingness to participate and help others.
• Quick learner, detail oriented; demonstrable thoroughness and strong ownership of work.
• Ability and willingness to learn new computer based systems (travel, expense, etc).
• Able to prioritize in a fast moving, high pressure, constantly changing environment; high sense of urgency.