Trading Operations Specialist

Aboitiz Foods; Singapore; On-site; USD 60,000 - 80,000; Full time

Job summary

A leading company in the food industry is seeking a Trading Operations Specialist to manage the contract and shipping processes. This role involves drafting contracts, overseeing shipments, and liaising with finance to ensure timely payments. The ideal candidate will have experience in procurement and a strong understanding of commodity contracts.

Qualifications

• Minimum of 3 years of relevant work experience.
• Familiarity with contracts related to the sale of commodities.

Responsibilities

• Manage the end-to-end contract and shipping process.
• Draft purchase and sale contract templates upon deal confirmation.
• Ensure timely and accurate settlement of accounts receivable.

Skills

Procurement Practices

Contract Management

Communication

Education

Bachelor’s degree in Supply Chain Management

Bachelor’s degree in Logistics

Bachelor’s degree in International Trade

Bachelor’s degree in Operations Management

Tools

MS Office

ERP System

Job description

The Trading Operations Specialist will manage the end-to-end contract and shipping process. This includes drafting contracts, overseeing shipments, coordinating vessel movements, and managing shipping documentation. The role will also liaise with finance on Letters of Credit and ensure timely payments while working closely with internal and external stakeholders to meet operational and commercial requirements.

Key Responsibilities:

• Draft purchase and sale contract templates upon deal confirmation
• Review and compare C/P terms to sale contract terms, ensuring that contractual terms are aligned
• Execute shipments, including stock planning, laycan planning, shipping advice, insurance declaration, and load port/discharge port agent appointments
• Draft Letter of Credit (LC) according to the contract terms and ensure that fully operative LCs are in place, controlling the clean presentation of documents
• Liaise with the finance department on the issuance of the LC
• Manage the full spectrum of shipping document preparation, including bill of lading drafts, packing lists, COO, COA, COW, and invoicing
• Nominate vessels, follow up on vessel movements, and update buyers
• Liaise with the accounts department to prepare, monitor, and verify invoices and documents for payment
• Ensure timely and accurate settlement of accounts receivable and payments, including freight invoices and laytime
• Maintain a database of operational information daily for analysis and reporting purposes
• Proactively foresee and highlight opportunities and risks/exposures within the business
• Evaluate and analyze current procurement activities and suggest process improvements to increase productivity
• Collaborate with team members and build productive working relationships with internal and external stakeholders

Qualifications:

• Minimum of 3 years of relevant work experience
• Bachelor’s degree in Supply Chain Management, Logistics, International Trade, Operations Management, or a related field
• Familiarity with contracts related to the sale of commodities
• Experience in preparation, documentation, and order processing, with a solid understanding of procurement practices and procedures
• Experience with bulk cargo is an advantage
• Proficient in the MS Office suite; prior experience with an ERP system is an advantage