Operations Assistant

Allkin Singapore; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

Allkin Singapore is seeking an Operations Assistant to support daily shelter operations across two locations. The role involves managing tenant intake, coordinating vendor services, and handling administrative tasks. Ideal candidates will possess strong organizational skills and proficiency in MS Office, with a focus on detail and problem-solving.

Qualifications

• Female candidate required for routine checks in female-occupied units.
• Comfortable traveling between work locations and working at different hours.
• Proficient in MS Office, especially Word and Excel.

Responsibilities

• Support daily operations of the shelter and manage tenant intake/discharge.
• Coordinate vendor services and manage supply inventory.
• Process invoices and track monthly expenditures.

Skills

Time Management

Organizational Skills

Multi-tasking

Attention to Detail

Problem Solving

Verbal Communication

Written Communication

Education

O-level, ITE, or Diploma in any discipline

Tools

MS Office

Job description

Roles & Responsibilities

Company Description

Founded in 1978 as Singapore's first family service centre, Allkin Singapore is a community-centric social service agency that believes everyone has the potential to create positive change, regardless of age, race, or background.

Through our service offerings, strategic partnerships, and community initiatives, we unlock opportunities for vulnerable individuals and families to overcome life's challenges, build a brighter future, and inspire others to do the same.

Responsibilities

The Operations Assistant is responsible for supporting daily shelter operations and handling essential administrative tasks across two shelter locations. Key responsibilities include overseeing tenant intake and discharge, addressing tenant issues, and ensuring compliance with shelter rules. The role also involves coordinating vendor services, managing supply inventory, processing invoices, and tracking expenses.

Operational Administration:

• Support the daily operations of the shelter.
• Organize and schedule vendor appointments, deliveries, and essential services.
• Prepare essential documents, including notifications, warning letters, incident reports, and meeting minutes.
• Manage inventory for operational supplies.
• Assist with submission and follow-up of procurement processes.

Shelter Operations

• Help maintain the shelter premises by liaising with vendors for repairs and maintenance.
• Manage tenant intake and discharge processes.
• Address shelter operations requests.
• Assist in resolving tenant conflicts or issues.
• Conduct routine checks on shelter units and enforce rules and regulations.
• Oversee vendor activities, ensuring quality service.

Finance Administration

• Process invoices and purchase orders.
• Track monthly expenditures required for shelter operations.

Qualifications

• Female candidate required to conduct routine checks in female-occupied units.
• O-level, ITE, or Diploma in any discipline.
• Comfortable traveling between work locations and occasionally working at different hours.
• Proficient in MS Office (especially Word and Excel).
• Good time management, organizational, and multi-tasking skills.
• Attention to detail and problem-solving abilities.
• Proficient verbal and written communication skills.

Other Information

Liberte HR Services Pte Ltd is the designated recruitment partner for Allkin Singapore. As part of the hiring process, you may receive communication from them regarding this opportunity.

Please note that your application will be sent to and reviewed by the direct employer - Allkin Singapore Ltd.