Knowledge & Resources Executive (Contract)

Housing and Development Board; Singapore; On-site; SGD 30,000 - 60,000; Full time

Job summary

An established public housing authority is seeking a Knowledge & Resources Executive to enhance administrative operations and resource management. In this vital role, you will collaborate with various stakeholders to streamline procurement processes, manage records, and improve operational efficiency through digitalization. Join a forward-thinking organization dedicated to shaping the future of public housing and making a significant impact on communities. This position offers a 2-year contract, providing an opportunity to contribute meaningfully to the heartlands of Singapore.

Qualifications

• Experience in administrative services and records management is essential.
• Strong organizational skills and attention to detail are crucial.

Responsibilities

• Manage vendors and process procurement requests efficiently.
• Support asset management and maintain records of equipment.

Skills

Administrative Services

Records Management

Organizational Skills

Interpersonal Skills

Government Procurement Knowledge

Job description

What the role is:

As a Knowledge & Resources Executive, you will play a vital role in supporting administrative operations and resource management to ensure the smooth functioning of the Building & Research Institute.

What you will be working on:

Working closely with various stakeholders, you will:

1. Manage vendors and process procurement requests such as creating Purchase Orders through GEBIZ and the Financial & Procurement System (FPS).
2. Support asset and keys management processes including creating asset numbers in FPS, coordinating asset tagging, and maintaining records of equipment maintenance and replacement schedules.
3. Manage physical and electronic records, including creation, storage, retention, and disposal.
4. Maintain digital resource platforms such as HDB’s photos repository to ensure accessibility of organisational assets and proper documentation.
5. Handle day-to-day logistical matters including managing workstation arrangements, responding to meeting room booking requests, arranging refreshments for meetings, official visits, and events.
6. Drive continuous improvement through digitalisation and streamlining of administrative workflows to enhance operational efficiency.
7. Perform other duties and responsibilities as assigned by supervisors.

What we are looking for:

• Relevant experience in administrative services and records management.
• Strong organisational skills with attention to detail.
• Good interpersonal skills with the ability to communicate effectively with various stakeholders.
• Self-motivated individual who can work independently while being an effective team player.
• Working knowledge of government procurement processes and systems would be an advantage.

Successful candidates will be offered a 2-year contract. All applicants will be notified on whether they are shortlisted for the position within 4 weeks of the closing date of this job posting.

About Housing and Development Board:

We are Singapore's public housing authority and a statutory board under the Ministry of National Development. We take pride in creating homes and towns that form a quality living environment for the young and old. Throughout the years, our continuous innovation and upgrading programmes have ensured that the heartland remains our cherished home. Join us in making a difference to the heartlands and communities that matter to us. Take on the challenge of shaping the nation’s skyline and landscape. With the wide range of opportunities available in HDB, you play an integral part in redefining the future of public housing and improving the lives of Singaporeans.