Assistant HR & Admin Manager / HR & Admin Executive

Private Advertiser; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading company in Singapore is seeking an Administrative Officer to oversee office operations, manage payroll and benefits, ensure compliance with government regulations, and enhance employee engagement. The ideal candidate will have strong communication skills and experience in administrative roles. You will report directly to the Director and Assistant Director, playing a key role in maintaining a positive work environment and efficient operations.

Qualifications

• Experience in payroll processing and employee benefits management.
• Ability to monitor government compliance and handle audits.

Responsibilities

• Monitor office cleanliness and ensure safety policies are followed.
• Process monthly payroll and manage employee leave claims.
• Organize company events and manage staff recognition.

Skills

Communication

Employee Engagement

Compliance

Job description

Job Description

1. Office & Cleanliness: Monitor office cleanliness and pantry organization, ensure safety and mobile use policies are followed.

2. Communication: Open and distribute mail, forward important emails to the Director, and monitor customer complaints.

3. Employee Engagement: Engage employees, check morale, and monitor work status.

4. Payroll & Benefits: Process monthly payroll for all staff levels, handle employee leave and medical claims.

5. Government Compliance: Monitor government websites for updates and ensure work passes and CPF submissions are on time.

6. Records & Reports: Maintain filing system, prepare leave reports, annual salary reviews, and payroll summaries etc.

7. Event Coordination: Organize company events and manage staff recognition.

8. Procurement & Inventory: Monitor stock (e.g., uniforms, stationery), and handle purchasing and supplier discounts.

9. Insurance & Claims: Renew corporate and medical insurance, process salary adjustments, and apply for subsidies.

10. Employee Support: Administer work pass renewals, address grievances, and assist with repatriation.

11. Compliance & Audits: Ensure accurate record-keeping, handle MOM surveys, and manage bi-annual stock checks.

12. Admin Duties : Other ad-hoc admin duties assigned by Director / Assistant Director.

Report directly to Director and Assistant Director.