Adminstrative Assistant

MOSCA ASIA PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in strapping systems is looking for a meticulous Administrative Assistant to support their Management Team. The role involves handling claims, invoicing, and basic HR tasks, ensuring smooth team coordination. Ideal candidates will possess strong organizational skills and attention to detail, with proficiency in Microsoft Office. This position offers a salary range of SGD 2,000 – SGD 2,300 per month.

Qualifications

• 1 to 2 years of relevant administrative experience.
• Experience with invoicing and claims processing preferred.

Responsibilities

• Prepare and process staff claims and reimbursements.
• Assist with invoicing, payments, and basic bookkeeping tasks.
• Coordinate and schedule meetings for the Management Team.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Education

Certificate in Business Administration

Tools

Microsoft Office

Sage software

Job description

As an independent German family-owned and managed enterprise, Mosca constantly strives to serve customers worldwide as an outstanding strapping systems supplier.

Mosca is the quality and technology leader when it comes to developing and manufacturing high-quality strapping machines, strapping tapes and transport securing systems. Our goal-oriented approach creates the basis for successful, pioneering innovations and developments.

We are pleased to invite dynamic and service-oriented individuals for the following position

Administrative Assistant

Job Description

We are seeking a meticulous and proactive Administrative Assistant to support the Management Team in daily administrative functions. The ideal candidate will be responsible for handling claims, invoicing, and basic HR administration, while ensuring smooth coordination within the team.

Key Responsibilities:

• Prepare and process staff claims and reimbursements
• Assist with invoicing, payments, and basic bookkeeping tasks
• Support HR functions such as maintaining staff records, leave tracking, and onboarding paperwork
• Coordinate and schedule meetings for the Management Team
• Prepare meeting materials, and follow up on action items
• Maintain proper filing of documents, both physical and digital
• Handle correspondence and emails professionally
• Provide general office administrative support
• Perform other ad hoc duties as assigned by the Management Team

Requirements

• At least 1 to 2 years of relevant administrative experience
• Experience with invoicing and claims processing preferred
• Familiar with basic HR administrative processes
• Proficient in Microsoft Office (Excel, Word, Outlook, Sage software)
• Excellent organizational and time-management skills
• Strong attention to detail and ability to handle confidential information
• Good interpersonal and communication skills
• Minimum Certificate in Business Administration or a related field

Work Information

• Working location: Genting Lane, off Macpherson Road / Website: www.mosca.com

• Working hours: Monday to Friday 9.30am – 6.00pm

• Salary Range : SGD 2,000 – SGD 2,300 per month (commensurate with experience)

Only Singapore Citizens or PRs to apply