Administrative Officer

COMAP SE ASIA PTE. LTD.; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative Officer to oversee office administration, procurement, and HR functions. This role is crucial for maintaining smooth operations and requires strong organizational skills and the ability to collaborate with various stakeholders. The ideal candidate will be proficient in Microsoft Office Suite and possess excellent communication skills. Join a dynamic team where your contributions will directly impact the efficiency of operations and the overall workplace environment. If you thrive in a fast-paced setting and are eager to make a difference, this opportunity is perfect for you.

Qualifications

• Diploma in Business Administration or related field required.
• Prior experience in administration, procurement, or logistics is advantageous.

Responsibilities

• Coordinate office administration, procurement, and HR functions.
• Assist with recruitment, onboarding, and team-building activities.

Skills

Organizational Skills

Attention to Detail

Communication Skills

Time Management

Microsoft Office Suite

Education

Diploma in Business Administration

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Excel

Microsoft Word

Job description

Job Description:

The Administrative Officer will be responsible for ensuring the smooth operations of Office Administration, Procurement & Logistics while also assisting in Human Resource functions. This role requires strong organizational skills, attention to detail, and the ability to coordinate with multiple internal and external stakeholders.

Key Responsibilities:

Office Administration

• Collect and check letter mails.
• Organize and order stationery, office supplies, and consumables, including pantry and printer needs, to maintain adequate stock levels.
• Monitor and upkeep office cleanliness
• Coordinate catering and other logistical arrangements for meetings and company events.
• Provide general administrative support, including filing and liaising on matters related to the company vehicle.
• Attend to office phone calls and direct inquiries appropriately.
• Liaise with telecommunication service provider.
• Assist with the renewal of insurance policies and licenses.
• Handle any other ad-hoc administrative duties as assigned.

Procurement & Logistics

• Issue purchase orders and follow-up with the order status.
• Issue delivery notes and return notes.
• Prepare outgoing shipping documents and arrange shipments when required.
• Verify incoming shipping documents, arrange for GST payments, and ensure proper receipt of goods.

Human Resources

• Support the planning and coordination of team-building activities and company events.
• Assist with recruitment, onboarding, and offboarding processes to ensure a smooth employee transition.
• Manage applications for MOM passes and other employment-related approvals.
• Handle any other ad-hoc Human Resources duties as assigned.

Job Requirements:

• Diploma in Business Administration or related field.
• Proficiency in Microsoft Office Suite, including Outlook, Teams, Excel, and Word.
• Attention to detail and accuracy in documentation.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Ability to work both independently and collaboratively in a dynamic, fast-paced environment.
• Good communication and interpersonal skills.
• Prior experience in administration, procurement, or logistics is advantageous.