Executive Assistant (Nursing Admin)

Ng Teng Fong General Hospital; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

An established industry player in public healthcare is looking for an Executive Assistant to support nursing wards. This role involves coordinating office operations, managing departmental records, and providing vital administrative support. The successful candidate will thrive in a fast-paced environment, ensuring efficient communication and organization within the team. If you are passionate about patient care and have a knack for administration, this position offers a unique opportunity to contribute to a mission-driven organization dedicated to improving healthcare services. Join a team where your efforts truly make a difference!

Qualifications

• Minimum GCE 'A' level or Diploma qualification required.
• 1 year of experience in healthcare or service industries preferred.

Responsibilities

• Provide clerical and administrative support for nursing wards.
• Manage staff records and handle inquiries effectively.

Skills

Microsoft Office

Communication Skills

Interpersonal Skills

Clerical Support

Education

GCE 'A' Level

Diploma

Tools

PC Software

Job description

At JurongHealth Campus

We believe that our patients are the focus of our work, and we strive to provide the best care and service. We are innovating in public healthcare, improving our processes and services. We value our team’s contributions and ensure that our staff are competitively rewarded and supported.

Join us, where the value of every staff member and the care of every patient are at the heart of our mission.

The Opportunity:

We are seeking an Executive Assistant (Nursing Wards) to join our team. The successful candidate will coordinate office operations, maintain departmental forms and procedures, and assist with administrative tasks. The role may involve handling confidential information and managing documents with strict confidentiality. The candidate should align with NUHS core values, prioritize patient care, and collaborate with partners including families, volunteers, and organizations. Additional duties may be assigned as needed.

Job Responsibilities:

The incumbent will be responsible for:

PRIMARY RESPONSIBILITIES AND DUTIES – 80%

• Providing clerical and administrative support, including maintaining staff records (e.g., vaccination records, emergency contacts, personal particulars, mask fitting records).
• Answering phone calls, handling inquiries, and conveying messages.
• Overseeing and distributing incoming and outgoing mails.
• Organizing department meetings, reserving venues, and preparing AV equipment.
• Preparing and updating staff orientation checklists, competencies, and personal particulars.
• Updating training databases and records post-training.
• Managing department inventory of stationery, assets, and equipment.
• Raising IT access requests and preparing onboarding materials for new hires.
• Handling purchase requisitions, including managing receipts and invoices.
• Undertaking any other responsibilities assigned by the Reporting Officer.

SECONDARY RESPONSIBILITIES AND DUTIES – 20%

• Participating in hospital-wide activities such as Service Quality Awards, Quality Month, Nurses’ Day Celebrations, etc.
• Supporting department activities and events, including audits and celebrations.

Requirements

• Minimum GCE 'A' level or Diploma qualification.
• Proficient in PC software and applications, especially Microsoft Office.
• Preferably 1 year of experience in healthcare or service industries.
• Experience in hospital operations is advantageous.
• Ability to work in a fast-paced environment.
• Good communication and interpersonal skills.