ADMIN EXECUTIVE, PROJECT ENGINEERING

RE&S Enterprises Pte Ltd; Singapore; On-site; USD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking an Executive for Preventive Maintenance to streamline procurement processes and enhance operational efficiency. This role involves managing purchase requisitions, coordinating with finance for payment statuses, and maintaining ISO documentation. The ideal candidate will have strong organizational skills and experience in documentation and financial claims processing. Join a dynamic team where your contributions will directly impact the company's operational success and efficiency.

Qualifications

• Experience in managing purchase requisitions and financial claims.
• Strong ability to document meeting minutes and maintain ISO standards.

Responsibilities

• Raise purchase requisitions and manage procurement processes.
• Organise and document department meetings, ensuring clear communication.

Skills

Purchase Requisition Management

Meeting Minute Documentation

ISO Documentation Maintenance

Financial Claims Processing

Education

Diploma in Business Administration

Certification in Project Management

Job description

EXECUTIVE, PREVENTIVE MAINTENANCE

1. Raise purchase requisition.
2. Receive purchase order (PO) from procurement and obtain department head approval.
3. Receive official PO from procurement and email it to the supplier/contractor.
4. Request payment status from Finance.
5. Receive Permit to Work (PTW) for main building works or consolidate PTW for submission to landlord for outlet works.
6. Take notes and send out weekly department meeting minutes.
7. Organise petty cash claims monthly and submit to finance.
8. Check technicians’ monthly overtime (OT) claims and verify with HR.
9. Write minutes and update for meetings.
10. Upkeep ISO documents.
11. Send monthly meter readings to central kitchen and finance team.
12. Maintain servicing records and inspections for vehicles; prepare servicing quotes for approval.