Receptionist (3-months contract, convertible to full time)

Openspace; Singapore; On-site; USD 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a highly motivated Receptionist to join its corporate services team in Singapore. This role offers a unique opportunity to be the face of the office, ensuring smooth daily operations and providing exceptional support to both staff and visitors. The ideal candidate will possess a proactive attitude, excellent organizational skills, and a knack for creating a welcoming environment. If you thrive in fast-paced settings and have a passion for office management, this temporary position could lead to a permanent role, making it an exciting opportunity for growth and contribution.

Qualifications

• Minimum 3 years of experience in receptionist or office administration roles.
• Strong attention to detail and proactive attitude.

Responsibilities

• Manage front desk operations and greet visitors professionally.
• Coordinate office supplies and maintain a tidy office environment.

Skills

Receptionist Experience

Office Administration

Communication Skills

Organizational Skills

Time Management

Interpersonal Skills

Education

High School Diploma

Job description

About Openspace Ventures

Openspace is a multi-stage investor, deep in Southeast Asia, backing and building transformative companies where tech meets life. With a wide-scale operations team and deep on-the-ground coverage, we actively partner with 55+ portfolio companies to help build viable and responsible B2B and B2C businesses. Openspace is based in Singapore, with 6 offices across Southeast Asia - Jakarta, Bangkok, Manila, Ho Chi Minh City, and Kuala Lumpur. With over US$800M in committed capital, Openspace manages 6 funds which invest in early-stage and growth stage companies, and has blockchain exposure through its Ocular fund.

Our Team

Our Investment, Portfolio Success and Corporate teams work together to drive greater value creation for our portfolio companies. We have decision makers on the ground in all the markets we invest in, which ensures close collaboration, effective deal sourcing as well as the ability to act decisively when opportunities arise.

The Opportunity

We are seeking a highly motivated and detail-oriented Receptionist to join our corporate services team in Singapore for a 3-month temporary assignment, with the potential to convert to a permanent role. This is a 5-day in-office role.

Key Responsibilities:

As our Office Administrator, you will be the face of our office, ensuring a smooth and efficient daily operation. You will be responsible for providing exceptional support to our team and visitors, creating a welcoming and professional environment.

• Front Desk & Visitor Management: Greet visitors with a warm and professional demeanor.
• Meeting Room Management: Efficiently manage meeting room bookings and ensure they are well-prepared.
• Office Management: Assist with office management tasks, including coordinating office supplies, facilities management, and vendor relationships. Manage day-to-day office operations to ensure a smooth and efficient working environment (e.g. Organization of inbound and outbound mail, administrative work, and general clerical support)
• Communication: Answer and direct phone calls promptly and professionally.
• Office Supplies & Maintenance: Order and maintain office and pantry supplies, ensuring a well-stocked environment. Act as the main point of contact for external vendors.
• Office Tidiness: Maintain a clean and organized office space.
• Travel Arrangements: Book and manage travel arrangements for staff.
• Onboarding Support: Coordinate onboarding setup for new hires.
• Visitor Support: Assist visitors with seating, access, and other needs.
• Meal Coordination: Coordinate office meals and catering.
• Event Support: Assist in planning and coordinating special events, including office outings and training sessions.
• Handle confidential information with discretion and professionalism.
• Take on ad-hoc tasks as and when required.

Job Requirements:

• Minimum 3 years of receptionist/office administration/office management/hospitality experience.
• Positive, proactive, and enthusiastic personality.
• Exceptional attention to detail.
• Ability to generate creative ideas for office improvements.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Ability to work independently.
• Ability to work in a fast-paced environment.
• Singaporeans or Singapore PR only

If you are a proactive, highly organized individual with experience supporting senior executives in fast-paced environments, we would love to hear from you.

We regret to inform that due to overwhelming interests, only shortlisted candidates will be considered.