APAC Engineering Administrator

JLL Asia; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading company in real estate is seeking an APAC Engineering Administrator to provide professional administrative support for the APAC Engineering team. The role involves managing daily operations, maintaining reports, and ensuring compliance with health and safety standards. Ideal candidates will have experience in administration and finance, strong communication skills, and a collaborative mindset. This position is on-site in Singapore, offering an opportunity to contribute to a dynamic team and shape the future of building operations.

Qualifications

• Experience in administration or coordination roles providing operational support.
• Experience managing finance-related tasks such as billing and supplier invoices.

Responsibilities

• Support the APAC Engineering Manager in managing daily engineering services.
• Prepare monthly management reports and maintain accurate logs for quotes and invoices.
• Promote health and safety best practices among colleagues and vendors.

Skills

Communication

Multitasking

Service-oriented

Computer Literacy

Tools

Word

Excel

Outlook

Job description

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you have deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

APAC ENGINEERING ADMINISTRATOR

REPORTS INTO: APAC ENGINEERING MANAGER

ABOUT THE ROLE:

The APAC Engineering Administrator will support the APAC Engineering team by providing professional administrative support to facilitate the delivery of building operations.

This includes activities in accounting, finance, maintenance, operations, vendor oversight, purchasing of materials, equipment and supplies, occupancy services, and helpdesk support. The goal is to ensure the smooth operation of our services while providing an exceptional end-user experience at our client sites.

KEY RESPONSIBILITIES:

• Support the APAC Engineering Manager in managing the delivery of daily engineering services under Facilities Management contracts.
• Ensure all work under the contracts meets client requirements.
• Coordinate with local and APAC teams to ensure seamless service delivery.
• Assist in preparing monthly management reports, including data collation and timely submission.
• Maintain accurate reports and spreadsheets, including logs for quotes, purchase orders, invoices, site data, and costs.
• Place orders for consumables as needed.
• Keep a detailed log of supplier invoices, including supplier name, invoice number, date, and work description.
• Ensure purchase orders are raised before work begins and maintain the purchase order tracker.
• Liaise with engineers and suppliers to ensure all paperwork is complete before work starts.
• Create and deliver Health and Safety Toolbox Talks and training sessions.
• Provide monthly reports on trackers, audits, inspections, and health and safety metrics.
• Use and maintain online task systems, ensuring accurate data entry and system administration.
• Promote health and safety best practices among colleagues, contractors, and vendors.

WORKING LIFE:

• You will support a team across the APAC region daily.

ABOUT YOU:

• You are eager to develop your skills and support a multidisciplinary team.
• You have experience in administration or coordination roles providing operational support.
• You have experience managing finance-related tasks such as billing, supplier invoices, and reconciling purchase orders.
• You possess good computer literacy, especially in producing reports.
• You work collaboratively, demonstrating professionalism and a service-oriented approach.
• You are skilled at multitasking and managing multiple projects effectively.
• You have strong communication skills and are open to new ideas.
• You are proficient in Word, Excel, Outlook, and interested in technology.
• You keep abreast of industry trends and have an interest or experience in facilities management and customer service.

Location:

On-site in Singapore

If this role resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We look forward to learning about what you bring to the table!