Administrative Executive

Calsius Solutions; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A leading company in Singapore is seeking an Administrative Support professional to manage documentation, coordinate procurement, and ensure compliance with ISO standards. The role involves maintaining inventory records and supporting internal audits, making it essential for operational efficiency. Ideal candidates will have strong coordination skills and experience in administrative tasks.

Qualifications

• Experience in administrative support and documentation management.
• Familiarity with ISO standards and compliance procedures.

Responsibilities

• Prepare and manage documentation related to contracts.
• Maintain accurate records of stock inventory.
• Source and purchase goods for contracts.

Skills

Documentation Management

Coordination

Inventory Control

Procurement

Compliance Support

Job description

JOB DESCRIPTION

Administrative Support

• Prepare and manage all documentation related to contracts
• Coordinate meetings and discussions with customers, vendors, and internal departments.
• Manage administrative tasks such as correspondence, data entry, and maintaining records.
• Prepare and compile service reports for billing purposes
• Prepare and compile PTW, Risk Assessment etc as required by client

Inventory Support

• Maintain accurate records of stock inventory
• Coordinate with vendors for procurement and delivery of supplies
• Ensure inventory control to manage stock usage

Procurement Support

• Source and purchase goods, materials, and services required for contracts
• Ensure timely delivery of purchased items to meet operational needs.
• Monitor stock levels and place orders as necessary.

Compliance Support

• Support and maintain ISO-compliant procedures and documentation.
• Support internal and external audits for ISO standards and audit processes
• Coordinate training sessions for staff on ISO standards and updates.
• Collaborate across departments to align processes with ISO requirements.