Personal Assistant

Wenet SGP Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading company in Singapore is seeking an experienced Personal Assistant to manage the executive's calendar, travel arrangements, and communications. The ideal candidate will have strong organizational skills, proficiency in English and Chinese, and the ability to maintain confidentiality. This role involves multitasking and supporting various personal and business activities.

Qualifications

• At least 3 years proven experience as a Personal Assistant or in a similar role.
• Excellent verbal and written communication in both English and Chinese.

Responsibilities

• Organize and manage the executive’s professional and personal calendar.
• Plan and coordinate business and personal travel.
• Handle and manage emails, phone calls, and other communications.

Skills

Organizational Skills

Communication

Problem-Solving

Tools

Microsoft Office

Job description

Job Description:

• Diary & Schedule Management: Organize and manage the executive’s professional and personal calendar, ensuring all meetings, appointments, and events are properly scheduled and prioritized.
• Travel Arrangements: Plan and coordinate business and personal travel, including booking flights, accommodations, and preparing itineraries.
• Correspondence: Handle and manage emails, phone calls, and other communications on behalf of the executive, acting as a gatekeeper and ensuring timely follow-up.
• Event Coordination: Assist in organizing both business-related and personal events, such as meetings, conferences, and social engagements.
• Document Preparation: Prepare reports, presentations, and other documents as required. Ensure all necessary materials for meetings and events are well-organized.
• Task & Project Coordination: Support the executive in managing ongoing projects and assignments, ensuring tasks are completed on time and to a high standard.
• Personal Errands: Assist with personal tasks, including managing household appointments, family schedules, and other personal affairs as needed.
• Liaison Role: Serve as a point of contact between the executive and internal/external stakeholders, ensuring effective communication and coordination.
• Meeting Support: Organize and coordinate meetings, prepare agendas, take minutes, and follow up on action points.
• Confidential Information Handling: Maintain discretion and confidentiality at all times, especially when dealing with sensitive personal and business matters.
• Other ad-hoc tasks assigned by Senior Manager.

Requirements:

• At least 3 years proven experience as a Personal Assistant or in a similar role.
• Strong organizational skills with the ability to multitask and prioritize.
• Excellent verbal and written communication in both English and Chinese. (required for coordinating with HQ in Taiwan)
• Ability to maintain confidentiality and handle sensitive matters.
• Strong problem-solving skills and the ability to work independently.
• Proficient in office software (e.g., Microsoft Office).