Executive Assistant

Red Sea Global; Northwest; On-site; SGD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated Executive Assistant to the CEO, pivotal in ensuring the smooth operation of the executive office. This role involves managing schedules, facilitating communications, and supporting high-level decision-making. The ideal candidate will demonstrate exceptional organizational skills, discretion, and the ability to handle sensitive information with professionalism. Join a forward-thinking company that values innovation and excellence, and be part of a team that shapes the future of Integrated Facility Management in Southeast Asia. This is a unique opportunity to contribute to transformative projects and grow within a dynamic environment.

Qualifications

• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• High level of discretion and professionalism.

Responsibilities

• Manage complex schedules and facilitate key communications.
• Prepare reports and presentations for the CEO.
• Act as a liaison across departments and support operational needs.

Skills

Organizational Skills

Multitasking

Communication Skills

Discretion

Problem-Solving

Interpersonal Skills

Flexibility

Project Management

Education

Bachelor's Degree

Tools

Microsoft Office

Google Workspace

Scheduling Software

Job description

Company Description

Red Sea Global is embarking on an exciting new chapter!

Since our inception in 2016 as a commercial cleaning service provider, we’ve grown into a powerhouse of Integrated Facility Management (IFM), delivering excellence to some of the most dynamic industries—including F&B giants, hospitality leaders, and ambitious startups.

Now, we’re taking innovation to the next level.

Introducing our upcoming Investment Fund, launching in Q23 2024.

This fund is designed to nurture and strengthen the IFM ecosystem, fueling innovation and excellence across the Southeast Asian market. By focusing on cutting-edge technologies and forward-thinking solutions, we’re driving unparalleled value for our clients and partners.

Highlights of this initiative include:

• Commitment to Innovation: Leveraging advancements like AI and cybersecurity to revolutionize facility management.
• Talent and Technology Investment: Building a robust ecosystem that prioritizes both human expertise and technological breakthroughs.
• Enhanced Services: Redefining how businesses experience quality in facility management.

We couldn't be prouder of this milestone as it underlines our dedication to empowering industries and shaping the future of Integrated Facility Management.

Are you ready to be part of this transformational journey?

Join Red Sea Global to explore this fresh wave of opportunity and growth.

Role Description

The Executive Assistant to the CEO plays a pivotal role in ensuring the smooth and efficient operation of the CEO’s office. This individual will manage a complex schedule, facilitate key communications, and serve as a strategic partner in supporting high-level decision-making. Core responsibilities include organizing and prioritizing meetings, screening and drafting correspondence, liaising with stakeholders, and managing sensitive information with discretion. The role also encompasses preparing reports and presentations, coordinating travel and logistics, and overseeing special projects or initiatives as delegated by the CEO. The Executive Assistant may act as a liaison across departments, occasionally represent the CEO at meetings or events, and support operational needs including office management and onboarding.

Qualifications

• Exceptional organizational and multitasking abilities, with a keen attention to detail.
• Proven experience managing schedules, communications, and logistics for senior executives.
• Strong written and verbal communication skills, with the ability to draft professional and high-impact correspondence and documents.
• High level of discretion and professionalism in handling confidential information.
• Proactive and independent problem-solver with strong decision-making capabilities.
• Demonstrated ability to build relationships and collaborate effectively with internal and external stakeholders.
• High emotional intelligence and interpersonal skills to navigate complex environments and personalities.
• Flexibility and adaptability with a willingness to learn and take on new challenges.
• Experience in project management, budgeting, and/or financial planning support is a plus.
• Proficiency with productivity tools and platforms (e.g., Microsoft Office, Google Workspace, scheduling software).