Legal & Executive Assistant to the Board

Advanced Cloud Matrix Pte. Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Singapore is seeking a highly organized Legal & Executive Assistant to support the Board and Chairperson. This role involves managing legal documents, coordinating meetings, and providing bilingual support. The ideal candidate will have strong legal administration skills and experience in corporate governance. This position offers competitive compensation and opportunities for career growth.

Benefits

Annual Leave

Medical Allowance

Optional Flexible Working Arrangements

Qualifications

• Minimum 3 years in legal administration or executive assistant roles.
• Familiarity with corporate governance and regulatory filings in Singapore.

Responsibilities

• Support Chairperson and legal counsel in document preparation and filing.
• Coordinate board meetings and manage the Chairperson’s calendar.
• Provide bilingual support in reviewing business correspondence.

Skills

Bilingual (English and Chinese)

Organizational Skills

Communication Skills

Legal Administration

Attention to Detail

Tools

Microsoft Office

Document Management Tools

Job description

Position Summary

We are seeking a highly organized and discreet professional to serve as Legal & Executive Assistant to the Board, with additional responsibilities as Personal Assistant to the Chairperson. This role requires strong legal administration skills, corporate governance knowledge, and the ability to support C-suite level executives in a dynamic, fast-paced environment. The ideal candidate will play a critical role in bridging communications between internal and external stakeholders across Singapore and overseas offices.

Key Responsibilities

• Support the Chairperson and legal counsel in the preparation, tracking, and filing of legal and commercial documents (e.g., NDAs, board resolutions, authorization letters)

• Coordinate board meetings, prepare agendas, take minutes, and follow up on action items

• Liaise with external legal teams, corporate secretaries, and regulatory authorities to ensure compliance and proper documentation

• Manage the Chairperson’s calendar, travel arrangements, emails, and key communications

• Assist in organizing and archiving company documents, shareholder materials, and regulatory filings (including ACRA-related documentation)

• Provide bilingual (English and Chinese) support in reviewing and summarizing business correspondence or contracts

• Handle confidential tasks with utmost discretion and professionalism

• Support cross-border administrative coordination (e.g., legal documentation between Singapore, Hong Kong, and China entities)

Requirements

• Minimum 3 years of experience in legal administration, corporate secretarial support, or executive assistant roles at the senior level

• Familiarity with corporate governance, board operations, and regulatory filings in Singapore (e.g., ACRA procedures)

• Strong understanding of standard legal and commercial documentation formats

• Excellent written and spoken communication skills in both English and Chinese (Mandarin)

• Exceptional organizational skills, attention to detail, and time management

• High level of integrity, discretion, and accountability in handling confidential matters

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and document management tools

Compensation & Benefits

• Monthly salary: SGD $5,000 – $7,500 (commensurate with experience)

• Annual bonus: Fixed 13th-month bonus, with potential performance-based bonus

• Benefits: Annual leave, medical allowance, and optional flexible working arrangements

• Career growth: Opportunity to work closely with senior leadership on high-level strategies, with exposure to regional business operations