Clerical Officer

Singapore Land Group; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a dedicated individual to oversee carpark operations and support the property management team. This role involves coordinating with tenants, managing administrative tasks, and ensuring smooth operations of carpark-related matters. The ideal candidate will possess strong interpersonal skills, a pleasant demeanor, and proficiency in Microsoft Office and SAP. Join a dynamic team where your contributions will enhance operational efficiency and tenant satisfaction. If you're passionate about administration and thrive in a collaborative environment, this opportunity is perfect for you.

Qualifications

• Minimum 2 years in general administration with carpark management experience.
• Proficient in Microsoft Office applications.

Responsibilities

• Coordinate carpark matters and handle user inquiries.
• Manage digital documents and assist with tenant onboarding.
• Perform administrative duties in the absence of the Administrative Assistant.

Skills

Microsoft Office

SAP

Interpersonal Skills

Telephone Skills

Email Etiquette

Education

GCE O/N Levels

Higher Nitec in Business Administration

Tools

SAP System

Share Point

Job description

Job Responsibilities

1) Responsible for all Carpark related matters:

· Coordinate with carpark users, tenants and all parking matters and handle all enquires on carpark related matters.

· Manage the application, renewal, termination and programming of season parking.

· Daily settlement report checks for hourly parking (Nets & LTA) and monthly reconciliation on Nets and LTA settlement vs actual bank statement receipts.

· Liaise with carpark system vendor, NETS and LTA on all operation matters.

· Prepare and submit periodic management reports on carpark usage, revenue, and operational issues.

· Keep stock of carpark stationery to replenish, if required.

2) Provide support to Operations team within the property:

· Attend and respond to general enquiries received via email.

· Act as SAP Purchaser by generating purchase orders in SAP system.

· Manage digital documents including scanning/digitizing documents for easy storage and retrieval, entering and updating data in Share Points.

· Assist Senior Executives in tenants’ fitting-out matters, onboarding and offboarding of tenants, updating, retrieval and filing of drawings, etc.

· Assist in programming and maintaining the records of access cards issued to tenants.

· Assist in Fire Evacuation Exercise, building events, organise staff welfare activities for the team, etc.

3) Cover/perform other administration duties in the absence of the Administrative Assistant.

4) Any other duties as assigned from time to time.

Job Requirements

· Minimum GCE “O/N” Levels, Higher Nitec in Business Administration or equivalent.

· Minimum 2 years of general administration, including managing carpark related matters.

· Proficient in Microsoft Office applications, including Word, Excel and Share Point.

· Knowledge of SAP will be an added advantage.

· Pleasant personality and good interpersonal skills.

· Good telephone skills and professional email etiquette.

We would prefer for interested candidates to apply directly through our Career portal at https://singland.darwinbox.com/ms/candidate/careers for a faster and more streamlined application process. Thank you.

Singapore Land Group Limited does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee shall be paid in the event a candidate is hired by our Company where no pre-existing agreement is in place.