Office Administrator

JOBALLY PTE. LTD.; Singapore; On-site; SGD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking an Office Administrator to maintain office facilities and provide administrative support. In this role, you will ensure that the office environment is clean and organized, manage inventory levels, and coordinate with vendors for maintenance services. You will also assist with various administrative tasks such as verifying invoices, arranging travel, and onboarding new employees. This position requires excellent communication skills and the ability to work independently. Join a dynamic team and contribute to a well-functioning office environment.

Qualifications

• Minimum 2 years of relevant working experience in Office administration.
• Proficient in Microsoft Office applications, primarily in Excel and Word.

Responsibilities

• Ensure office facilities are maintained and clean.
• Coordinate with vendors for office maintenance and services.
• Assist with onboarding new joiners and organizing company events.

Skills

Microsoft Excel

Microsoft Word

Office Administration

Communication Skills

Detail-oriented

IT Savvy

Job description

Office Administrator

General Office Maintenance

· Ensure Office facilities are in order and Office environment is kept clean and tidy.

· Ensure the inventory level of pantry and office supplies are well maintained.

· Coordinate with vendors for renewal of Office Maintenance Services and to ensure Office maintenance work is conducted timely as per Service Agreement.

· Liaise with the Office Building Maintenance Team for any matters relating to Office facilities matters.

Office Administrative Support

· Verification of invoices and staff claims before obtaining approval.

· Vendor Maintenance: Co-ordinate with Vendors to obtain the necessary documentation and information for creation and updating in the system.

· Assist with sourcing and conduct quotations comparison for office purchases, maintenance, and services, when necessary

· Assist with flight, visa arrangement and hotel arrangement.

· Assist with filing, scanning, and photocopying of documents.

· Co-ordinate with appointed vendor for archiving and retrieval of documents

· Assist with the onboarding of new joiners.

· Assist with organizing Company events and gift purchases.

· Coordination of local and overseas courier services

· Receiving and directing visitors

· Handle incoming and outgoing mails and Office mainline incoming phone calls.

· Run office errands when necessary (i.e.to the Banks)

· Perform any other office administrative duties as assigned

Requirement

· Minimum 2 years of relevant working experience in Office administration.

· Proficient in Microsoft Office applications, primarily in Microsoft Excel and Word and IT Savy.

· Ability to work independently.

· Detail-oriented and ability to maintain confidentiality.

· Excellent written and verbal communication skills to effectively interact with inter department, including the Management.

We regret to inform that only shortlisted candidate will be notify.

EA License No : 18C9228 REG No : R1324979 (Woo Kum Yoke)