Events & Building Management Executive

FoodXervices Inc Pte Ltd; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A leading company in Singapore is seeking an Events and Building Management Executive to ensure smooth onboarding of new employees, manage access cards, and assist with facilities and tenant management. The role includes organizing company events and supporting cafeteria operations. Ideal candidates will have strong communication skills, organizational abilities, and experience in IT support or facilities management.

Qualifications

• Previous experience in IT support, facilities management, or event planning preferred.
• Ability to work independently and as part of a team.

Responsibilities

• Coordinate IT onboarding and troubleshoot issues for new employees.
• Manage access cards and maintain security protocols.
• Oversee facilities maintenance and tenant management.
• Assist in planning and organizing company events.
• Support cafeteria operations and ensure quality services.

Skills

Communication

Organizational skills

Attention to detail

Teamwork

Education

Nitec Cert

Tools

Microsoft Office

Access control systems

Job description

We are looking for Events and Building Management Executive, they are responsible for ensuring smooth onboarding of new employees by providing necessary IT equipment, managing access cards, and assisting with facilities and tenant management. This role also supports organizing company events and coordinating cafeteria operations to ensure a positive and productive workplace environment.

Roles & Responsibilities

1. IT Onboarding:

• Coordinate with HR and IT departments to ensure new employees are set up with the necessary IT equipment (laptops, phones, software, etc.) and user accounts.

• Assist in troubleshooting IT-related issues for new employees during their first days.

• Ensure smooth access to internal systems, tools, and network setups for new hires.

2. Access Card Management:

• Issue and manage access cards for employees, contractors, and visitors.

• Maintain access control records, ensuring security protocols are followed for issuing, retrieving, and deactivating cards.

• Work with security and facilities teams to ensure smooth access for staff and visitors.

3. Facilities and Tenant Management:

• Oversee the maintenance and operation of office spaces, including managing office supplies, furniture, and equipment.

• Collaborate with vendors and service providers to ensure the facilities are running smoothly and meet company requirements.

• Assist in managing relationships with tenants or other external partners in the office building.

• Report maintenance issues and ensure timely resolution.

4. Event Organization:

• Assist in planning, organizing, and coordinating internal company events such as team-building activities, town halls, and corporate celebrations.

• Coordinate event logistics including venue booking, catering, materials preparation, and attendee communication.

• Work with cross-functional teams to execute event plans successfully.

5. Cafeteria Support:

• Provide assistance in the management of the cafeteria or employee food services, ensuring employees have access to quality meals, snacks, and beverages.

• Monitor cafeteria services to ensure cleanliness and high standards.

• Help organize special catering for events or company-wide meetings as needed.

Any ad-hoc duties as assigned.

Requirements

• Minimum Nitec Cert

• Previous experience in IT support, facilities management, or event planning is preferred.

• Strong communication skills and the ability to interact with employees across various levels.

• Organizational skills with attention to detail and the ability to manage multiple tasks.

• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and experience with basic IT troubleshooting.

• Experience with access control systems or similar security tools is a plus.

• Ability to work independently and as part of a team.

• Only Singaporeans are able to apply.