Administrative and Event Logistics Coordinators (9-month Contract)

NUS Enterprise; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading organization is seeking an Event Coordinator to manage logistics for various events. The role involves coordinating with internal and external parties, handling venue bookings, and developing marketing materials. Ideal candidates should have strong organizational skills and experience in event management.

Qualifications

• Minimum educational qualification of a polytechnic diploma or bachelor's degree.
• Proven experience in event planning and management.

Responsibilities

• Processing admissions and coordinating between internal departments and external parties.
• Planning and executing approximately 10-12 sessions per year.

Skills

Organizational Skills

Communication

Interpersonal Abilities

Education

Polytechnic Diploma

Bachelor's Degree

Tools

Adobe Creative Suite

Canva

Microsoft Office

Job description

This is an hourly rated position.

General Administration

• Processing admissions and general coordination between internal departments within NUS and external parties
• Liaising with contracted lecturers, or external internship supervisors for needful documents and information
• Meeting coordination with internal and external parties
  
  
  

Event Logistics

Planning, coordination, and execution of approximately 10-12 sessions per year, including but not limited to:

• Venue booking and setup
• Vendor management (catering, equipment rental, etc.)
• Participant registration and attendance tracking
• On-site management during events
• Post-event breakdown and debrief
• For the ELSA initiative - Develop detailed operational plans for running training sessions lasting 3-6 days, for approximately 4-6 runs each year
• Coordinate venue bookings, equipment setup, catering, and transportation for participants and facilitators
• Serve as the point of contact for participants, responding to inquiries and providing necessary information
• Liaise with external parties (speakers, trainers, vendors) and internal departments within NUS to ensure smooth execution of events
  
  

Development of marketing materials for each event, including:

• Digital content (emails, social media posts, website updates)
• Printed materials (brochures, banners, event programs)
• Branding assets to ensure consistency across all platforms
• Digital content (emails, social media posts, website updates)
• Printed materials (brochures, banners, event programs)
• Branding assets to ensure consistency across all platforms
  
  
  

Requirements

• Minimum educational qualification of a polytechnic diploma or bachelor's degree
• Proven experience in event planning and management
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Proficiency in marketing and design software (e.g., Adobe Creative Suite, Canva, Microsoft Office)
• Ability to work flexibly and efficiently under tight deadlines