Assistant HR & Admin Manager / HR & Admin Executive

ULTRA SUPPLIES; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company is seeking an Administrative Officer to oversee office cleanliness, payroll, and employee engagement. The role involves ensuring compliance with government regulations and organizing company events. Candidates should have strong communication skills and experience in payroll management.

Qualifications

• Experience in payroll and employee benefits management.
• Strong communication skills and ability to engage employees.
• Familiarity with compliance and government regulations.

Responsibilities

• Monitor office cleanliness and ensure compliance with policies.
• Process monthly payroll and handle employee claims.
• Organize company events and manage employee recognition.

Skills

Communication

Employee Engagement

Payroll Processing

Compliance Monitoring

Event Coordination

Job description

Job Description

• Office & Cleanliness : Monitor office cleanliness and pantry organization, ensure safety and mobile use policies are followed.
• Communication : Open and distribute mail, forward important emails to the Director, and monitor customer complaints.
• Employee Engagement : Engage employees, check morale, and monitor work status.
• Payroll & Benefits : Process monthly payroll for all staff levels, handle employee leave and medical claims.
• Government Compliance : Monitor government websites for updates and ensure work passes and CPF submissions are on time.
• Records & Reports : Maintain filing system, prepare leave reports, annual salary reviews, and payroll summaries etc.
• Event Coordination : Organize company events and manage staff recognition.
• Procurement & Inventory : Monitor stock (e.g., uniforms, stationery), and handle purchasing and supplier discounts.
• Insurance & Claims : Renew corporate and medical insurance, process salary adjustments, and apply for subsidies.
• Employee Support : Administer work pass renewals, address grievances, and assist with repatriation.
• Compliance & Audits : Ensure accurate record-keeping, handle MOM surveys, and manage bi-annual stock checks.
• Admin Duties : Other ad-hoc admin duties assigned by Director / Assistant Director.

Report directly to Director and Assistant Director.