Assistant Manager/Senior Assistant Manager, Academic Programmes Administration*

Singapore Institute of Technology; Singapore; On-site; SGD 40,000 - 70,000; Full time

Job summary

An established educational institution seeks a detail-oriented Assistant Manager/Senior Assistant Manager to join their University-Wide Modules team. This role involves managing operations of university-level modules, advising students, and coordinating events. The ideal candidate will possess strong administrative skills, proficiency in Microsoft Office, and a knack for analytical tasks. Join a dynamic environment where you can make a significant impact on student experience and operational effectiveness. This is an exciting opportunity to contribute to the academic success of a vibrant learning community.

Qualifications

• Degree from a recognized institution required.
• Experience in an education environment preferred.

Responsibilities

• Manage university-level modules and coordinate scheduling of classes.
• Advise students on module registration and organize events.

Skills

Administrative Support

Communication Skills

Analytical Skills

Microsoft Office

Event Management

Education

Degree from a recognised Institute of Higher Learning

Tools

Microsoft Power Apps

Microsoft Power BI

Automation Tools

Job description

The Assistant Manager/Senior Assistant Manager will be part of the University-Wide Modules team under the Academic Programmes Administration Division. He/She will provide administrative support in the areas listed below.

Key Responsibilities:

• Plan and manage the operations of university-level modules.

• Manage module’s general email account.

• Track the progress and completion rate of university-level modules.

• Administer and coordinate timetabling / scheduling of classes, as well as assist in booking of facilities.

• Advise students on matters such as module registration.

• Organise and manage events such as talks, workshops and meetings.

• Assist in collation and submission of results, and preparation of reports.

• Administer procurement processes.

• Provide administrative and secretariat support for meetings including minutes-writing.

• Work closely with counterparts across all programmes.

• Research and analyse various module performance indicators to support the roll-out and operational effectiveness of modules.

• Review and improve work processes.

• Other university-wide modules' support assignments as required by the Module Leads, Director of Programme, Programme Leader, or Director, Academic Programmes Administration.

Requirements:

• A Degree from a recognised Institute of Higher Learning.

• Preferably with experience in a similar position/education environment.

• Meticulous with a keen eye for details and analytical in information gathering and resource support.

• Proficient in Microsoft Office (Excel, Powerpoint, Word).

• Familiarity with automation tools, Systems Thinking, Lean Transformation models and knowledge in Microsoft Power Apps and Power BI would be an advantage.

• Good written and communication skills.

• Able to work independently in a fast-paced and dynamic environment.

• A highly motivated individual and a good team player.