Payroll Associate (Temporary)

SUTD (Singapore University of Technology & Design); Singapore; On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented Payroll Specialist to manage payroll processes for a large group of researchers and faculty. This temporary role, lasting approximately 6 months, offers the opportunity to ensure compliance with payroll legislation while collaborating with HR and supporting grant activities. Ideal candidates will have a strong background in payroll processing, excellent analytical skills, and proficiency in payroll systems like SAP. Join this dynamic team and contribute to the smooth operation of payroll functions in a higher education environment.

Qualifications

• 3+ years of experience in payroll processing, preferably in education or government.
• Strong knowledge of payroll legislation and compliance.

Responsibilities

• Manage end-to-end payroll for over 550 researchers and faculty members.
• Administer benefits claims and assist in grants activities.

Skills

Payroll Processing

SAP

Microsoft Excel

Analytical Skills

Attention to Detail

Education

Bachelor's Degree in Finance or Accounting

Tools

Payroll Systems

Microsoft Office Suite

Job description

About the Role

We are seeking an experienced and detail-oriented individual to join our team on a temporary basis. This role involves managing end-to-end payroll, ensuring compliance with legal and regulatory requirements, and assisting in research grant claim submissions.

This temporary assignment is for approximately 6 months.

Key Responsibilities

• Main Duty - Payroll Processing

  • Managing the end-to-end payroll process for a group of researchers and faculty (RSFC) with a headcount of 550 or more, ensuring accuracy and timeliness

  • Verifying all payroll instructions/supporting documents to ensure accurate employee data (e.g., new hires, terminations, and changes)

  • Filing income tax clearance IR21 timely

  • Preparing payroll reconciliation, reporting, and analytics

  • Preparing monthly manual journal postings and ad hoc adjustments due to late instructions or unforeseen situations

  • Submitting NS make-up pay claims, government paid leave claims, etc

  • Supporting payroll audit by internal and external auditors on payroll audit

  • Collaborating with HR to ensure accurate employee data (e.g., new hires, terminations, and changes).

• Other Duties

  • Administering benefits claims for the group of researchers and faculty (RSFC), including child’s education fees, research incentives, teaching allowances, tax protection claims, and other ad-hoc benefits

  • Assisting in grants activities related to the expenditure of manpower (EOM), including:

    • Providing advice for EOM simulations, grant switches, etc., based on projected EOM and known budget utilization

    • Clarifying enquiries with stakeholders

Key Requirements

• Experience and Skills

  • Experience in payroll processing, preferably in the higher education industry or government-related companies

  • Minimum 3 years of relevant experience is preferred

  • Strong knowledge of payroll legislation and compliance requirements

  • Excellent numerical and analytical skills

  • Proficiency in payroll systems (especially SAP) and Microsoft Office Suite (especially Excel)

  • Understanding of accounting principles and experience in GL accounts manual journal preparations is a plus

• Personal Attributes

  • High attention to detail and accuracy

  • Strong organizational and time-management skills

  • Ability to handle sensitive and confidential information