Assistant Manager

Public Service Division; Singapore; On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated officer to oversee facilities management and contract administration. This role involves collaborating with contractors on electrical and maintenance tasks, managing office space planning, and implementing new workplace systems. The ideal candidate will have a strong background in Project & Facilities Management, with 3-5 years of relevant experience. You will play a vital role in ensuring efficient operations and contributing to a safe and productive work environment. If you are proactive and possess excellent analytical skills, this opportunity is perfect for you.

Qualifications

• 3-5 years experience in facilities and contract management.
• Qualification in Project & Facilities Management or Engineering.

Responsibilities

• Administer facilities management contracts and manage contractors.
• Conduct sourcing for integrated facilities and office admin services.

Skills

Project Management

Facilities Management

Contract Management

Analytical Skills

Interpersonal Skills

Education

Project & Facilities Management

Mechanical Engineering

Electrical Engineering

Computer Engineering

Job description

[What the role is]

The officer will administer the facilities management contract and work closely with contractors on electrical, air conditioning (ACMV), audio visual, and regular office maintenance works. The officer will also manage the office space planning program, including periodic office space regularization, infrastructure improvements, additions and alterations, and provisions for onboarding officers' workspace.

[What you will be working on]

• Conduct sourcing for comprehensive integrated facilities and office admin services, including cost-benefit analysis, recommendations, establishing term contracts, and managing these contracts.
• Review and implement vehicle and other office services resources such as vending and F&B machines, including cost-benefit analysis, recommendations, establishing, and managing contracts.
• Implement and manage new workplace systems and applications, including establishing contracts for these systems.
• Review and administer workplace-related best practices, including Green Mark, Work Health and Safety, Insurance, Security Programmes, and Certifications.
• Manage contracts for existing and new term contracts, and review contractor and supplier performance.

[What we are looking for]

• Qualification in Project & Facilities Management, Computer Engineering, Building, Mechanical Engineering, Electrical Engineering, or equivalent.
• Min 3 to 5 years of relevant experience in facilities, contract management, or IT infrastructure management.
• Team or project management experience.
• Good interpersonal and communication skills.
• Strong initiative and analytical skills.
• Knowledge in drafting new facilities contracts.
• Good contracts management skills.
• Ability to work independently under pressure and within tight deadlines.