Temporary AP Assistant | Bukit Batok | 3 + 3 months convertible

Persolkelly; Southwest; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company is seeking a Temporary Accounts Payable Assistant for a 3 + 3 months contract in Bukit Batok. The role involves managing day-to-day AP operations, ensuring accurate payment processing, and providing support for financial reporting. Ideal candidates will have experience in accounting, a diploma in a related field, and proficiency in Microsoft Office applications.

Qualifications

• At least one year of experience in an accounting role, preferably in Accounts Payable.
• Experience in accounting firms is an advantage.
• Comfortable in a fast-paced work environment.

Responsibilities

• Handle AP postings including invoicing and outgoing payments.
• Reconcile monthly vendor statements and ensure invoices are posted promptly.
• Prepare and monitor weekly/monthly AP reports.

Skills

Attention to detail

Team player

Self-motivated

Education

Diploma in a related field

Tools

Microsoft Office

Job description

Temporary Accounts Payable (AP) Assistant

Duration: 3 + 3 months contract, convertible
Location: Bukit Batok
Working Hours: 8:00 AM – 5:00 PM (Monday to Friday)
Salary: Up to $2,700 monthly

Overview:

The Accounts Payable Assistant will be responsible for the day-to-day operations of the College's Accounts Payable function. This includes handling payment processing, credit card reconciliations, and other AP administrative tasks.

Key Responsibilities:

Accounts Payable (AP):

• Handle AP postings including invoicing, outgoing payments, and fixed asset master data creation, ensuring accuracy and compliance with internal policies.

• Manage timely payments and refunds, ensuring all paperwork is complete.

• Reconcile monthly vendor statements and ensure invoices are posted promptly for payment.

• Prepare and monitor weekly/monthly AP reports such as bank reconciliations, AP aging, and balance sheet accounts.

• Track and manage open AP transactions including invoices, purchase orders, and budget requisitions.

• Maintain vendor records and process vendor creation in the system.

• Act as the main point of contact for payment-related matters for the Junior School, Whole School, and vendors.

• Process ad-hoc payments and send payment advice to vendors, ensuring accuracy.

• Provide guidance on AP processes to new and existing staff.

• Support process improvement efforts to enhance AP efficiency and effectiveness.

• Work with credit card holders to reconcile monthly statements and ensure all related paperwork is completed.

• Assist in month-end reporting by reconciling ledgers.

• Organize and archive AP documents and administrative files.

General Ledger:

• Maintain accounts and financial reports for specific activities, funds, or grants.

• Prepare journal vouchers for internal charges, intercompany transactions, or adjustments.

• Perform fixed asset capitalization for capital expenditures and construction projects.

• Coordinate with internal and external auditors when required.

Cash Handling:

• Administer and reconcile petty cash and cash advances in collaboration with Executive Assistants and Academic Administrators.

• Ensure timely reconciliation of petty cash and adherence to College policies.

• Prepare weekly and monthly petty cash reports, including cash counts and reconciliations.

Additional Duties:

• Perform other tasks as assigned, relevant to the position.

Candidate Requirements:

• At least one year of experience in an accounting role, preferably in Accounts Payable.

• A minimum of a diploma in a related field.

• Experience in accounting firms is an advantage; familiarity with multi-national environments is desirable.

• Self-motivated, quick to learn, and a strong team player.

• Able to work under pressure and manage multiple priorities with attention to detail.

• Comfortable in a fast-paced work environment.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).

• Able to communicate and collaborate with individuals across all levels of the organization.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

Should you be interested in this position, kindly directly contact/message [phone] for a quicker response.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its local and overseas subsidiaries and affiliates to collect, use and disclose your personal data to prospective employers/companies based in any country for purposes of evaluating suitability for employment, conducting reference checks, administering employment related services, complying with Government’s health advisories and such other purposes stated in our privacy policy. Our full privacy policy is available athttps://www.persolkelly.com.sg/policies. If you wish to withdraw your consent, please drop us [e-mail]) to let us know. Please feel free to contact us if you have any queries

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394•Reg No: R1440784 (Foo May Cheng)