IT Project Administrator

Maestro Human Resource Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading company is seeking a detail-oriented Project Administrator to support IT system integration projects. The role involves project coordination, meeting logistics, visitor management, and procurement support. Ideal candidates should have a degree in a related field and experience in administrative roles, particularly in IT or engineering. Strong organizational and communication skills are essential for success in this fast-paced environment.

Qualifications

• Minimum 1 year experience in an administrative or coordination role.
• Solid understanding of procurement and basic project management principles.

Responsibilities

• Provide day-to-day administrative support for IT system integration projects.
• Coordinate project meetings and handle visitor clearance processes.
• Support Project Managers in procurement-related activities.

Skills

Organization

Communication

Education

Diploma or Bachelor’s degree in Business Administration

Diploma or Bachelor’s degree in IT

Diploma or Bachelor’s degree in Project Management

Tools

Microsoft Office

Microsoft Teams

SharePoint

Job description

About the Role

We are looking for a detail-oriented and highly organized Project Administrator to support our project teams in delivering IT system integration projects. The successful candidate will play a vital role in ensuring smooth project operations through effective coordination, administrative support, and cross-functional communication. This role is ideal for someone who thrives in a fast-paced tech-driven environment and is passionate about contributing to successful project delivery.

Job Description

1. Project Coordination & Support: Provide day-to-day administrative support for multiple IT system integration projects across the division.

2. Meeting & Resource Logistics: Coordinate project meetings, including booking meeting rooms, preparing agendas, arranging logistics, and recording minutes when required.

3. Visitor & Access Management: Handle visitor clearance processes in line with client and internal security protocols (e.g., for site visits, client offices, or secure zones).

4. Procurement Coordination: Support Project Managers in procurement-related activities such as initiating purchase requisitions, liaising with procurement and vendors, and tracking procurement administrative paperwork till Purchase Order release to vendor.

5. Stakeholder Follow-Up: Coordinate with project manager or appointed POC to track submission of corporate and divisional updates, progress reports, compliance documents, and other project deliverables.

6. Division Welfare & Engagement: Work closely with the Division Manager to support welfare initiatives, team-building events, onboarding activities, and overall employee engagement.

7. Document Management: Support Division Manager to maintain accurate documentation and ensure version control for project plans, meeting notes, procurement records, and correspondence.

Job Requirements:

1. Diploma or Bachelor’s degree in Business Administration, IT, Project Management, or a related field.

2. Minimum 1 year experience in an administrative or coordination role, ideally in the IT or engineering industry.

3. Solid understanding of procurement and basic project management principles.

4. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and collaboration tools (e.g., Microsoft Teams, SharePoint).

5. Strong organizational skills and the ability to manage multiple priorities under tight timelines.

6. Excellent communication and interpersonal skills with a customer-oriented mindset.

5 day week @ AMK area

Strictly Singaporean born only.

Maestro HR

damien lee tian hong

R1106726

16C8462