Dynamic Event Admin & Finance Coordinator

Eventizer Pte Ltd; Singapore; On-site; SGD 28,000 - 33,000; Full time

Benefits offered by this job

Worker insurance

Dental allowance

Company phone and mobile fees

Job summary

Eventizer Pte Ltd is seeking an organised Event Admin & Accounts Coordinator in Singapore. You will support event administration, accounts, marketing and vendor development, coordinating with the Event Sales Executives to keep records, schedules and outreach efficient.

The role offers a 5.5-day week (44 hours), primarily based at Kaki Bukit with site work as needed, plus benefits and progression opportunities within Admin & Finance.

Qualifications

• At least 2 years of relevant experience in retail events, preferably involving event administration, vendor onboarding, accounts support, marketing or sales support.
• Diploma or equivalent.
• Strong working knowledge of Microsoft Excel, with proficiency in Microsoft Word and Outlook.
• Familiar with Xero accounting software and Canva for basic content and marketing material creation.
• Familiar with social media platforms such as Instagram, TikTok and REDnote (Xiaohongshu), with basic knowledge of content posting and platform usage.
• Comfortable using ChatGPT and other AI productivity tools for administrative, research and content-support tasks.
• Organised, responsible, detail-oriented, proactive and comfortable communicating with vendors by phone, email and social media.

Responsibilities

• Event Administration: Prepare contracts, quotations and related documents; coordinate vendor onboarding and permits; manage event logistics and materials; maintain calendars, vendor and venue databases and P&L records; support outreach to prospective vendors; assist with marketing content and social media tasks.
• Accounts & Finance: Prepare invoices and track payments; maintain sales and revenue records; manage deposits and venue payments; assist with bookkeeping and bank reconciliation; liaise with external accountant.

Skills

Organised

Detail-oriented

Vendor communications

Administrative support

Education

Diploma or equivalent

Tools

Excel

Word

Outlook

Xero

Canva

Instagram

TikTok

REDnote

ChatGPT

Job description

Eventizer Pte Ltd is seeking an organised Event Admin & Accounts Coordinator in Singapore. You will support event administration, accounts, marketing and vendor development, coordinating with the Event Sales Executives to keep records, schedules and outreach efficient.

The role offers a 5.5-day week (44 hours), primarily based at Kaki Bukit with site work as needed, plus benefits and progression opportunities within Admin & Finance.