Document Management Assistant (1 Year Contract)

Morgan McKinley; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A document solutions provider in Singapore is looking for a Document Handling Specialist. The role involves logistic handling, document scanning, and management. Ideal candidates will have a strong admin background, good communication skills, and attention to detail. Overtime may be required at month-end. Interested candidates should contact the recruitment consultant for more details.

Qualifications

• Strong admin background essential.
• Ability to meet service deadlines and achieve daily targets.
• Relevant industrial experience is an added advantage.

Responsibilities

• Logistic handling, collection, and unpacking of boxes.
• Prepare documents for scanning and operate scanners.
• Quality checking of scanning and indexing.

Skills

Good written and verbal communication (English)

Basic computer and technical skills

Data entry experience

Attention to detail

Ability to work independently or in a team environment

Job description

Job Summary

Our client is a leading provider of document solutions and digital imaging services, specializing in secure document management, archiving, and workflow processing. You will be responsible for document handling, scanning, indexing, and processing to ensure accurate and timely management of client records and applications.

Responsibilities

• Logistic handling, collection, unpacking of carton boxes
• Manual document preparation for scanning including removing of paper clips, staples, book bindings etc
• Operate high-speed production scanners equipment
• Scan and archive documents including archival of original hardcopy documents
• Document Quality Checking of Scanning and Indexing and final output
• Check if there are any double feeding between the rollers, remove paper jam and perform simple cleaning of rollers
• Document reassembly (including rebinding), Packing, labelling, delivery and return of carton boxes
• Arrange disposal of carton boxes as required
• Processing of hardcopy applications according to systems provided
• Processing of softcopy applications received from different internal channels & processing it into systems provided
• Giro forms processing (Hardcopy & Softcopy)
• CRM cases processing for renewal & letter notice to client's customer & client's agency partners
• Ensuring incoming cases are handled on time and accurately (via Email & inhouse system)

Requirements

• Good written and verbal communication (English)
• Basic computer and technical skills
• Data entry experience and strong admin background
• An understanding of priorities and the ability to meet services datelines
• Ability to assume responsibility for assigned daily + (Ad hoc) tasks and to achieve daily target
• Attention to detail
• Ability to work independently or in a team environment
• Able to work overtime during month end (if required)
• Prior relevant industrial experience is an added advantage

If you are interested in this role and would like to discuss the opportunity further please click apply now or email Chew Kai-Xinn at for more information.

Only shortlisted candidates will be responded to, therefore if you do not receive a reply within 14 days please accept this as notification that you have not been shortlisted.

Morgan McKinley Pte Ltd

Chew Kai-Xinn

EA Licence No: 11C5502

EAP Registration No: R2196712