Document Controller / Project Admin

Borr Drilling; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A leading company in the drilling sector is seeking an Administrative Support professional to enhance project operations. This role involves comprehensive document control, coordination of logistics, and administrative tasks to support project execution and customer satisfaction. Applicants should have a strong background in engineering services and communication skills to foster client relationships.

Qualifications

• Minimum 3 years of relevant experience.
• Preferred background in electrical engineering service businesses.
• Excellent communication skills in English.

Responsibilities

• Manage project documents and ensure timely submissions.
• Support SAP inventory and logistics arrangements.
• Coordinate OHS training sessions and manage timesheets.

Skills

Communication

Collaboration

Document Management

Problem Solving

Education

N-level or higher

Tools

SAP

Job description

Job Summary
Provide structured administrative support to the project team to ensure organized and smooth daily operations. Offer up-to-date document control support for projects in compliance with Business Line and customer guidelines.

Responsibilities

• Manage project documents in accordance with business line guidelines, control document flow to stakeholders with security and accuracy, ensure timely submission and approval, and maintain document freeze processes. Responsibilities include project documentation, drafting, control, submission, and Master Document List preparation.
• Support project business processes such as Purchase Requests (PR) and Service Entry Sheets (SES).
• Assist with SAP inventory and logistics arrangements, including DHL and TMC/TMS related activities.
• Provide administrative support for site commissioning and services, including resource scheduling, cost summaries, review, and invoicing for suppliers and customers.
• Manage timesheet entries to ensure timely submission and approval.
• Coordinate OHS training sessions, including scheduling and liaising with external providers.
• Oversee inventory management for business line tools, PPE, safety equipment, and stationery.
• Support spare part sales activities, including quotation generation, logistics coordination, and ensuring timely delivery.
• Build and maintain long-term customer relationships by understanding their requirements and ensuring customer satisfaction.
• Identify and manage potential risks related to contract agreements, and promote health, safety, and integrity practices within the team.
• Contribute to operational excellence by improving existing processes and expanding the business portfolio in line with global strategies.

Knowledge, Skills, and Experience

• Minimum education: N-level or higher.
• At least 3 years of relevant experience, preferably with a background in developing service businesses within the electrical engineering market.
• Knowledge of high voltage/medium voltage switchgear and substations is preferred but not mandatory.
• Experience with SAP inventory and logistics arrangements (DHL, TMC/TMS).
• Strong collaborative, solution-focused approach, with excellent written and spoken communication skills in English.