Document Controller (East)

KINGSFORCE MANAGEMENT SERVICES PTE LTD; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A leading urban infrastructure consulting firm is seeking a Document Control Specialist to manage the flow of project documents. The role involves overseeing submissions, maintaining archives, and supporting system users, ensuring compliance with management standards. The ideal candidate should possess a diploma and have over 5 years of relevante experience, particularly in handling documentation for large projects.

Qualifications

• Minimum 5 years in document control for large projects.
• Experience with Electronic Data Management Systems.
• Highly organized and systematized in work approach.

Responsibilities

• Manage project document flow between clients and internal teams.
• Conduct periodic audits for compliance.
• Provide monthly document analytics reports using KPIs.

Skills

Organizational skills

Communication

Coordination

Education

Diploma

Tools

ProjectWise

MS Office

Job description

About our client: Our client is a leading urban, infrastructure and managed services consulting firm.

About the role:

• Manage the flow of project documents between clients and internal teams.
• Utilize ProjectWise document management system to oversee document submissions and organization.
• Assist in setting up file management and archival systems that adhere to industry best practices for information management.
• Provide support to system users, ensuring they understand system requirements and processes.
• Maintain document archives, ensure proper SharePoint archiving and compliance with record management best practices, policies, and legal requirements.
• Fulfill document retrieval requests efficiently.
• Conduct periodic audits to ensure compliance with document control processes and procedures.
• Coordinate and collaborate with the management team to ensure processes are functioning effectively.
• Provide monthly document analytics reports, focusing on performance and quality using predefined KPIs.
• Support the preparation of monthly project reports.
• Ensure alignment with Project Information Management standards and requirements.

About you:

• Diploma holder.
• A minimum of 5 years of document control experience.
• Experience in managing documentation for large, complex projects.
• Proficient in Electronic Data Management Systems (EDMS), preferably ProjectWise, and MS Office applications.
• Highly organized and systematic in approach to work.
• Strong communication and coordination skills.

Others:

• Contract Duration: 1 year
• Work location: East

*Please note that only shortlisted candidates will be contacted.*

EA Name: Kingsforce Management Services Pte. Ltd.

EA License: 94C3545

EAP Name: Wong Pik Kiun(Kimberly)

EAP Reg. No: R1984508