Document Controller

AEDAS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

Aedes, a leading architecture design practice, seeks a Document Controller to support project documentation management. This role is vital in ensuring compliance with company and regulatory standards while assisting various project teams in maintaining organized records. An ideal candidate will have strong attention to detail and familiarity with electronic document management systems.

Qualifications

• Ability to manage deadlines and support multiple project teams.
• Strong understanding of filing protocols and document management.
• Good communication and collaboration skills.

Responsibilities

• Maintain and organize project documentation per company standards.
• Register and track incoming/outgoing documents and correspondence.
• Assist teams in preparing and submitting reports.

Skills

Attention to detail

Document tracking

Version control

Collaboration

Tools

Electronic Document Management Systems (EDMS)

Job description

Aedas is one of the world’s leading architecture design practices with a core mission to create inspiring designs that enhance the built environment and enrich lives — today and for future generations. Aedas leverages on its global network of expertise and deep understanding of local culture to deliver design solutions tailored to the nuances and needs of the communities we design for. We take a holistic design approach to sustainability with the goal of maximising benefits to the natural environment and communities, thereby building a better environment in which to work, live, play, and learn.

Aedas operates from 3 principal Design Centres in Asia, Europe and the Middle East with a global network of 13 offices and over 1,000 staff spanning 4 continents.

With a commitment to design excellence, we offer expertise in Architecture, Interior Design, Master Planning and Urban Design, across a broad range of sectors including Commercial, Residential, Mixed-Use, Education, Hospitality (including Integrated Resorts), Retail, Transportation, Aviation, Civic & Cultural, and Sports & Leisure.

Job Summary:

Supports the project team by managing, organizing, and distributing documentation. Responsible for document tracking and compliance with company and regulatory standards.

Key Responsibilities:

• Maintain and organize project documentation according to company and regulatory standards (e.g., BCA, ISO).

• Register, track, and distribute incoming and outgoing documents, drawings, and correspondence.

• Assist project teams in preparing, formatting, and submitting reports and documentation.

• Manage accurate filing, version control, and document retrieval using company systems.

• Prepare document issue packages and update tracking registers and distribution lists.

Key Competencies:

• Strong attention to detail and company filing protocols.

• Good understanding of document tracking, naming, and version control protocols.

• Able to manage deadlines and support multiple project teams.

• Familiarity with electronic document management systems (EDMS).

• Able to communicate and collaborate with multiple teams and stay responsive to project needs.

Please submit a copy of your updated CV including your current salary, expected salary and notice period to [e-mail].