Document Control cum Admin Assistant

SINOHYDRO CORPORATION LIMITED (Singapore Branch); Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading construction company in Singapore is seeking a Document Control cum Admin Assistant. In this role, you will coordinate document control activities, manage filing systems, and provide general administrative support. The ideal candidate should have a minimum diploma, 1-3 years of relevant experience, and strong interpersonal skills. This is a full-time position with a salary range of SGD 2,500 - 3,500.

Qualifications

• 1-3 years of experience in Document Control in LTA projects or Civil Engineering.
• Proficiency in office equipment operations and coordination.
• Ability to start work within 2 weeks after job offer.

Responsibilities

• Assist Engineer in coordinating all document control activities.
• Control Design Project files and customer database.
• Perform tracking, printing, archiving, and distribution of documents.

Skills

Interpersonal skills

Communication skills

Document Control

Organizational skills

Education

Minimum Diploma

GCE 'N' Level

Job description

Duties and Responsibilities of Document Control cum Admin Assistant

1) Assist Engineer in coordinating all document control activities.

2) Control of Design Project files and customer database.

3) Perform tracking, printing, archiving and distribution of documents.

4) Liaise with each department on the calibration of measuring tools.

5) Update and compilation of Engineering data.

6) Establish and maintain organized paper and electronic filing systems according to office procedures to ensure the expeditious retrieval of information

GENERAL ADMIN

1) Scan office materials, locate and compile information and format reports, graphs, tables, records, and other sources of information

2) Operate and coordinate servicing of office equipment such as copier, fax machine, scanners, etc

3) Coordinate and assist with planning of office activities, teleconferences, meetings and to coordinate events, receptions, workshops, conferences and high-level committee/board meetings as requested

4) Purchase and manage office stationery and pantry inventory

5) Prepare travel expense reimbursements, invoices and journal entries

6) Coordinate travel arrangements and itineraries

7) Provide general administrative support including but not limited to: phones, distributing mail, and preparing expense reports.

8) Maintain the security of confidential information

Education Qualification:

Minimum Diploma

Experience / Skill Required

- 1-3 years experience in Document Control in LTA projects / Civil Engineering / Construction Company

- Good interpersonal and communication skills and able to interact with people of all levels

- Must be able to work on alternate half day Saturdays

- Able to start work within 2 weeks after job offer will have an added advantage

Other Requirements:

1) Must be willing to learn

2) Good team player

Full Time

Minimum Qualification Level

GCE 'N' Level

Monthly Salary Range (SGD)

$2,500 - $3500