Document Control

Omega Integration Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in the engineering sector is seeking a documentation facilitator to streamline project documentation processes. This role involves creating and managing documentation registers, ensuring timely submission, and collaborating with project teams to adhere to document standards. The ideal candidate will have a degree in engineering and at least one year of relevant experience.

Qualifications

• At least 1 year of relevant experience in a project organization.
• Experience in managing documentation and meeting deadlines.
• Good exposure to project teams for document control.

Responsibilities

• Facilitate the project documentation process and create the documentation register.
• Monitor documentation and ensure on-time submission.
• Work with team and stakeholders to uphold document guidelines.

Skills

Documentation Handling

Communication

Independence

Organization

Education

Degree/Diploma in Engineering

Tools

Microsoft Excel

Job description

Responsibilities:

Your role is to facilitate the project documentation process. You will primarily look at the project document requirement and fulfill the demands by creating and verifying the VDRL on a weekly basis. Your key metrics will be to monitor and ensure smooth On-time Document Submission.

• Work with Project team to verify contractual documentation requirement and create a documentation register (e.g. VDRL) for each project.

• Monitor and maintain documentation register for each project on a weekly basis.

• Prepare the project documentations completion report for PM and Management.

• Establish and ensure that document structure guildelines and definations are consistently applied across the organization.

• Work closely with Project Engineers and stakeholders to ensure adherence to document structure guidelines and definations.

• Print and submit documentations to customers which adhere to organization's guidelines and customers' requirements.

• Archive project documentations (transmittals, documents, comment sheets, etc.) in Open Text.

• Adhoc documentation duties.

Requirements:

• Degree/Diploma in Engineering with at least 1 year relevant experience in project organization.

• Possess good experience in handling documentation and achieving timeline targets.

• Good exposure in a project team environment to act as a control for document control.

• Resourceful with good communication skills in between different departments.

• Able to work indepenently, responsible and self-motivated.

• Able to do simple business correspondence independently.

• Minimum of 1 years working experience with project organization.

• Good working knowledge of Microsoft Excel.