Director, Investment Operations & Portfolio Analytics | US Regulatory Compliance

SMTP CONSULT PTE. LTD.; Singapore; On-site; SGD 180,000 - 260,000; Full time

Job summary

SMTP Consult Pte. Ltd. in Singapore seeks a senior operations professional to build and manage the investment office's operating infrastructure.

The role supports portfolio analytics, broker coordination, and regulatory filing coordination, with duties limited to implementing instructions and documenting processes. You will design controls, maintain dashboards, and ensure robust audit trails, reporting to the Principal/CIO.

Qualifications

• 10–15+ years of experience in family office, hedge fund, asset manager, or similar investment operations.
• Strong knowledge of public-market instruments, broker reporting, and regulatory requirements.
• Experience with private banks, brokers, custodians, and prime brokers; relationship management.
• Advanced Excel and data reconciliation; ability to design robust operational controls.
• Fluent English; Singapore-based with ability to liaise with multiple stakeholders.

Responsibilities

• Prepare portfolio analytics across listed equities, ETFs, options, cash, and margin facilities.
• Maintain dashboards covering exposure, margin, liquidity, and collateral.
• Coordinate trade implementation under CIO instructions and maintain audit trails.
• Coordinate regulatory filings and reporting with external counsel/advisers and filing agents.
• Design and implement maker-checker controls for payments, transfers, and trade records.

Skills

Portfolio analytics

Investment operations

Regulatory reporting

Excel mastery

Detail-oriented

English proficiency

Tools

Interactive Brokers

Bloomberg

FactSet

Refinitiv

Excel

Python

SQL

VBA

Job description

About the Role:

Our client is a Singapore-based single-family office managing a concentrated global public-markets investment portfolio across listed equities, ETFs, listed options, cash, margin facilities, private banking relationships and brokerage accounts.

The client is seeking a senior professional to build and manage the operating infrastructure of the investment office. The role will support portfolio analytics, broker and private bank coordination, financing terms comparison, trade implementation support, risk and exposure reporting, regulatory filing coordination, and investment process documentation.

This is a non-discretionary role. The candidate will not have authority to make independent investment decisions, determine position sizing, initiate trades, rebalance portfolios, roll options or act as portfolio manager. All investment decisions remain solely with the Principal / CIO. The role is responsible for ensuring that investment decisions are implemented accurately, documented properly, and supported by robust operational, analytical and compliance infrastructure.

Key Responsibilities:

Portfolio Analytics & Investment Support

• Prepare portfolio-level analysis across listed equities, ETFs, listed options, cash, margin and financing facilities.
• Maintain regular dashboards covering gross and net exposure, single-name concentration, sector exposure, delta-adjusted exposure, option Greeks, liquidity profile, margin usage, portfolio margin excess, counterparty exposure, cash balances and settlement exposure.
• Support pre-trade and post-trade analysis, including impact of proposed transactions on margin, liquidity, concentration, financing capacity, exposure and regulatory thresholds.
• Prepare investment support materials, market summaries, broker comparisons, risk notes, trade implementation memos and post-trade reviews.
• Coordinate trade implementation only pursuant to written instructions from the Principal / CIO.
• Maintain a complete audit trail of investment instructions, execution records, trade confirmations, broker communications, post-trade checks and portfolio records.

Broker, Private Bank & Counterparty Management

• Manage day-to-day relationships with private banks, brokers, custodians, prime brokers and trading platforms.
• Compare and negotiate commercial and operational terms across counterparties, including custody fees, financing spreads, margin terms, portfolio margin treatment, concentration limits, option trading permissions, collateral treatment, cash sweep rates, FX spreads and securities lending terms.
• Maintain a counterparty matrix comparing financing capacity, haircut methodology, eligible collateral, operational quality, execution quality, reporting quality and relationship coverage.
• Coordinate account opening, KYC, tax forms, W-8BEN-E, CRS / FATCA documentation, authorised signatory setup and ongoing bank due diligence requests.
• Ensure all bank and broker communications relating to trade instructions, portfolio reporting, financing, collateral and settlement are properly archived.

Regulatory Filing & Compliance Coordination

• Coordinate with external U.S. securities counsel, Singapore tax advisers, auditors, corporate secretary, fund administrator and EDGAR filing agents.
• Maintain a regulatory filing calendar covering SEC Form 13F, SEC Form 13H / Large Trader reporting, 13D / 13G monitoring, EDGAR access, broker LTID communication, quarterly holdings data preparation, Singapore fund tax incentive documentation, and audit and tax deliverables.
• Prepare data packs for external counsel and filing agents, including holdings, CUSIPs, market values, listed options positions, broker information, trading volume data and account mapping.
• Monitor 13H trading thresholds and coordinate LTID-related broker communications.
• Support 13F quarterly data preparation, including matching holdings against relevant securities lists, reconciling quarter-end positions and preparing review files for external counsel.
• Maintain internal records of regulatory advice, filing decisions, adviser memos and supporting documentation. The role is not expected to provide legal advice; interpretations will be made by external counsel.

Investment Operations, Controls & Reporting

• Build and maintain the core investment operations infrastructure of the family office, including daily / weekly cash reporting, margin and financing monitoring, trade capture, broker statement reconciliation, corporate action tracking, dividend and interest tracking, FX and settlement monitoring and portfolio data aggregation.
• Design and implement maker-checker controls for payments, transfers, trade records and bank instructions.
• Coordinate with accountants, auditors and tax advisers for year-end reporting, investment schedules, fund accounts and supporting documentation.
• Maintain internal policies for investment instructions, trade implementation, broker communications, data retention, regulatory filings and counterparty review.

Singapore Family Office / Fund Tax Incentive Support

• Support the family office in maintaining robust Singapore-based investment substance and documentation.
• Prepare investment-related records, portfolio analytics, research support materials, risk reports, broker comparison materials, investment process documentation and meeting packs.
• Coordinate documentation required for Singapore fund tax incentive compliance, including business spending, investment activity, local staffing, service provider engagement and supporting records.
• Work with Singapore tax advisers to ensure records are maintained in a manner consistent with the family office’s fund tax incentive framework.

Requirements:

• 10–15+ years of relevant experience in one or more of the following: single family office, multi-family office, hedge fund, asset manager, private bank, prime brokerage, fund operations, investment operations, portfolio analytics, trading operations, investment risk, or regulatory reporting
• Strong understanding of public-market instruments including listed equities, ETFs, listed options, ADRs, cash management, margin financing, portfolio margin, private bank custody structures and broker reporting
• Experience working with private banks, brokers, custodians, prime brokers or external asset managers
• Solid understanding of margin, collateral, financing spreads, concentration limits, liquidity, trade settlement and operational risk
• Familiarity with U.S. public securities reporting (Form 13F, Form 13H, 13D / 13G, Large Trader reporting) highly preferred
• Familiarity with Singapore family office structures, 13O / 13U fund tax incentive frameworks, MAS-facing documentation or fund administration preferred
• Proficiency with Interactive Brokers, private bank platforms, Bloomberg, FactSet, Refinitiv or similar market data systems; advanced Excel; portfolio management and broker statement reconciliation systems
• Python, SQL, VBA or automation experience is a plus but not required
• Highly detail-oriented, commercially strong with banks and brokers, discreet and trustworthy, disciplined in documentation, and able to build institutional-quality processes in a lean family office environment
• Proficiency in English required; additional language skills advantageous, in order to liaise with different stakeholders
• Based in Singapore; able to work closely with local banks, advisers, auditors and service providers. The role reports directly to the Principal / CIO

EA License Name & License Number: SMTP Consult Pte. Ltd. (23C1754)

EA Personnel Name & Registration Number: Toh Qiu Wei (R23116260)