Director, Integrated Enterprise Services & Sustainability

AETOS Holdings Pte Ltd; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

AETOS Holdings Pte Ltd seeks a Head of Department to lead a team in managing procurement, logistics, and sustainability efforts. With over a decade of experience required, this role involves strategic oversight in facilities management while driving initiatives to enhance operational efficiencies and compliance.

Qualifications

• Minimum 12 years relevant experience.
• Capability to manage and improve operational processes using technology.
• Experience with Sustainability Frameworks, Carbon Reporting, and asset management is beneficial.

Responsibilities

• Leads and manages a department of 27 staff covering procurement and logistics.
• Oversees procurement activities, vendor management, and strategic operations.
• Drives sustainability activities and compliance with QHSE requirements.

Skills

Analytical skills

Operational focus

Team player

Technical skills in logistics

Education

Bachelor’s degree in Business Administration or Supply Chain Management

Job description

RESPONSIBILITIES

• Leads and manages a department of 27 staff supported by a senior managers and managers covering procurement, facilities management, transport, logistics and Health, Safety and Environment (HSE) functions for AETOS

• Leads the team to support the operations of AETOS to support its vision and mission

• Provides strategic directions and oversight of the team ensuring adequate staffing and effective operations to support AETOS’ needs and operations.

• Builds, develops, and improves operations, processes, and procedures in the department to support strategic direction.

• Participate as the leadership group of AETOS providing strategic input and supporting execution of strategy for the company

Procurement:

• Oversees all procurement activities including sourcing, issuance of RFQs or calling of tenders, cost and technical evaluations, vendor evaluation, approval and issuance of PRs/POs, on-time delivery of goods and services, vendor management, vendor performance evaluation, etc

• Advises, negotiates, manages, and administers all vendors contracts

• Provides direction and guidance on new products sourcing and implementation

• Develops strategies to achieve cost savings

• Prepares yearly purchase budget

• Monitors expenses for major projects to ensure expenses are kept within budget

Logistics:

• Oversee the maintenance and sustenance of a fleet of 200 vehicles covering maintenance and repair, fuel consumption, asset utilization, insurance claims, etc

• Oversees events logistical support (transport, meals, ops equipment) for all events that AETOS provide service for such as F1, IISS, Airshow, Year-End Countdown, etc

• Manages the central store, ensuring sufficient stock to support operation requirements (uniform and accoutrement, tech products, operations equipment, etc)

Asset and Facilities Management:

• Oversees the maintenance of all AETOS premises

• Manages all leased premises’ tenancy agreements and renewals

• Ensures all building statutory requirements are adhered to and statutory licences are renewed promptly

• Oversees all office and site renovations and A&A works

• Source and develop new AETOS sites (where necessary)

Sustainability:

• Takes on role of Head of Sustainability and Chairperson of AETOS Sustainability committee

• Drives and leads sustainability activities in AETOS, including developing and maintaining the sustainability framework and system in AETOS

• Keeps track of AETOS carbon footprint

• Lead and Supervise to Achieve BCA Green Mark for AETOS Sites.

Quality, Health, Safety and Environment (QHSE):

• Oversees the maintenance of all QHSE and ISO system

• Lead and develop the team to meet the QHSE requirements

• Drive and lead the QHSE initiatives and policies.

Others:

• Takes on role of Chairperson for ISO9001/45001/14001 committee

• Lead and drive digitization and digitalization initiatives in the department

• Oversee the insurance system in AETOS

Any other tasks and/or duties assigned by Supervisor or Company

REQUIREMENTS

• Bachelor’s degree in Business Administration or Supply Chain Management

• Minimum 12 years relevant experience

• Sound technical skills especially in procurement, logistics and facility management

• Capability to manage and improve operational processes especially with the use of appropriate technology

• Strong analytical skills, good judgement with a strong operational focus

• Capable of being a team player at the leadership level and also manage a team well

• Experience with Sustainability Frameworks, Carbon Reporting, insurance managements, asset management would be beneficial