Deputy Manager, Sports Facilities - Office of Housing (Contract)

SUTD (Singapore University of Technology & Design); Singapore; On-site; SGD 45,000 - 60,000; Full time

Job summary

A leading university in Singapore seeks a Facilities Manager to oversee sports facilities and membership operations. The role includes leadership of the booking team, strategic planning, and stakeholder engagement while ensuring high service levels for users. Ideal candidates should have relevant qualifications, strong leadership skills, and a passion for sports and community engagement.

Qualifications

• Proven experience in facilities management or related roles.
• Strong leadership and team management skills.
• Excellent communication, negotiation, and stakeholder abilities.

Responsibilities

• Oversee daily operations of sports facilities and booking processes.
• Develop and implement operational policies for facility usage.
• Prepare and manage budgets related to sports facilities.

Skills

Leadership

Communication

Negotiation

Team Management

Budgeting

Problem-solving

Education

Diploma or Degree certification in related fields

Tools

MS Office

Job description

This role is responsible for overseeing the planning, coordination, and management of all aspects of SUTD’s sports facilities bookings and membership. This includes supervising the booking team, ensuring efficient facility utilization, maintaining operational standards, and promoting sports and wellness initiatives. This role involves strategic planning, stakeholder engagement, and ensuring a high level of service for internal students and staff, as well as external community users. This role reports to the Deputy Director, Office of Housing.

Key Responsibilities:

Leadership & Supervision:

• Lead, supervise, and develop the bookings and membership team.

• Set performance standards, conduct appraisals, and foster a customer-focused service culture.

Operational Management:

• Oversee the day-to-day operations of sports facilities, ensuring smooth booking processes, coordinate with the facilities team on the cleanliness, maintenance, and safety compliance of the sports facilities.

• Develop and implement operational policies and procedures to optimize facility usage and safety standards.

Strategic Planning & Development:

• Plan and execute strategies to increase facility utilization and membership engagement.

• Collaborate with campus departments, external partners, and sports organizations to develop programs and partnerships.

Budget & Resource Management:

• Prepare and manage budgets related to sports facilities operations.

• Oversee procurement, maintenance, and vendor management.

Stakeholder Engagement & Customer Service:

• Act as the primary liaison for internal and external stakeholders regarding sports facilities and membership services.

• Address complex customer issues, feedback, and complaints with professionalism.

Event & Program Coordination:

• Support the planning and execution of sports events, tournaments, and community outreach programs.

• Coordinate with external vendors, coaches, and event organizers.

Reporting & Compliance:

• Monitor key performance indicators related to facility usage, membership data, and customer satisfaction.

• Ensure compliance with safety, health, and regulatory standards.

Qualifications & Skills:

• At least Diploma or Degree certification in related fields

• Proven experience in facilities management, ground operations or related supervisory coordination roles. Any sports-related management is a plus but not necessary.

• Strong leadership and team management skills.

• Excellent communication, negotiation, and stakeholder management abilities.

• Budgeting and financial management experience would be advantageous.

• Proficiency in usage of software, but not limited to MS Office suite.

• Ability to adapt to a dynamic environment and work flexible hours if required.

Additional Attributes:

• Strategic thinker with problem-solving skills.

• Customer-oriented with a proactive approach.

• Ability to foster teamwork and motivate staff.

• Passion for sports, recreation, and community engagement.