Deputy Director - Grant Administration, PREPARE Programme Office (PO)

Tan Tock Seng Hospital; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

An established industry player is seeking a Deputy Director / Assistant Director for Grant Administration, Finance & Procurement. This pivotal role involves leading grant administration and financial oversight for a national epidemic preparedness initiative. You will manage teams, ensure compliance with governance policies, and coordinate with various stakeholders to facilitate research funding efforts. The position demands a proactive leader with a Master's degree and extensive experience in research administration. Join a dynamic team and contribute to vital public health initiatives that aim to strengthen our response to infectious disease threats.

Qualifications

• Minimum 7 years in research administration with finance/grant management.
• Strong leadership and team management experience required.

Responsibilities

• Oversee Grant Administration and Finance & Procurement operations.
• Lead teams to ensure compliance with financial governance.

Skills

Grant Administration

Project Management

Finance Management

Communication Skills

Team Leadership

Education

Masters' Degree in Public Health or related field

Job description

Company description:

National Centre for Infectious Diseases

Job description:

JOB SUMMARY

About PREPARE Programme Office

The Programme for Research in Epidemic Preparedness And REsponse (PREPARE) is a national epidemic preparedness R&D programme under the oversight of the Ministry of Health (MOH). PREPARE's objective is to support and strengthen essential research capabilities, translational platforms, and expertise that could be harnessed to detect, prevent and contain future infectious disease threats. Five co-operative research programmes (‘Co-ops') are established under PREPARE:

1. Analytics, Disease & Behaviour Modelling;
2. Environmental Transmission & Mitigation;
3. Diagnostics;
4. Vaccines & Therapeutics; &
5. Regional Networks.

PREPARE is also building and supporting long-term capabilities (‘Cores'), namely (i) Databases, and (ii) Biorepository.

The PREPARE Programme Office (PO), hosted under NCID, serves as a national coordination platform for PREPARE, providing effective administration and coordination to facilitate the implementation of the national epidemic preparedness R&D strategy, across several key healthcare, research, and public health institutions in Singapore and the region.

Job Summary

The Deputy Director / Assistant Director (Grant Administration, Finance & Procurement) will be a key lead for the (i) Grant Administration team, providing leadership in grant administration, project management and coordination for PREPARE-funded projects; as well as the (ii) Finance & Procurement team, to ensure appropriate administration of PREPARE funds, in compliance with the prevailing governance and policies. The Deputy Director / Assistant Director (Grant Administration, Finance & Procurement) will also work closely with the Strategy, Partnerships & Coordination team, and the Scientific Affairs team, under PREPARE PO, to ensure alignment of grant administration, finance & procurement matters with the broader PREPARE strategy.

MAIN DUTIES AND RESPONSIBILITIES

SPECIFIC

The Deputy Director / Assistant Director (Grant Administration, Finance & Procurement) will:

• Oversee the planning, implementation, and daily operations of all Grant Administration, Finance & Procurement work under PREPARE, including over phases of transition to the Communicable Diseases Agency (CDA) Research and PREPARE's next tranche of funding;
• Lead the PREPARE Grant Administration, and Finance & Procurement teams in the following:
  • Management of overall grant and funding efforts undertaken by PREPARE, in compliance with PREPARE's financial and grant administration governance, through pre-, peri- and post-award stages of grant administration;
  • Management of all finance and procurement matters under PREPARE, in compliance with the prevailing governance and policies, to ensure proper administration of all PREPARE funds. Financial considerations covered will relate to PREPARE's role as both grantee and grantor;
  • Continuous review, as appropriate, of standards, workflows and processes related to the administrative and financial governance of PREPARE;
  • Coordination of the relevant parties to accomplish the required activities under PREPARE, including funding agencies, top leadership, executive committee members, research collaborators, regulators, public health operation teams, policy makers, and biomedical industry partners from local as well as overseas institutions and agencies;
  • Providing secretariat support to meetings and events as required, including coordinating between multiple parties, preparing and clearing meeting agenda and presentation materials, taking/vetting minutes, and others;
• Mentor, guide and facilitate staff development and progression for PREPARE PO staff.

GENERAL

To perform other duties as directed by supervisor(s) including work areas not mentioned here but that are within the scope of PREPARE.

JOB REQUIREMENTS

EDUCATION, TRAINING AND EXPERIENCE

• Minimum Masters' Degree in public health, epidemiology, microbiology, biomedical, life/chemical sciences, biostatistics or a related discipline
• At least 7 years of demonstrated experience in research administration, including finance and/or grant administration / management
• 5 to 7 years of relevant experience in a research, healthcare or public health-related environment
• At least 7 years of demonstrated experience managing teams and programmes independently

• Excellent written and oral communication skills
• Flexibility and ability to work in a fast-paced and fluid working environment, with an ability to engage effectively with all levels of seniority
• Meticulous, detail-oriented and responsible
• Independent, organized and self-driven
• Excellent interpersonal skills, pleasant personality with positive working and learning attitude