Department Secretary, Audit US

KPMG Singapore; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in audit services is seeking a dynamic individual to join its team. This role involves managing client accounts, administrative support, and facilitating various tasks for the audit team. The ideal candidate should have relevant experience, strong organizational and communication skills, and proficiency in Microsoft Office tools. Join KPMG and contribute to a diverse and inclusive work environment.

Benefits

Flexible work framework

Qualifications

• Minimum of 3 years of relevant experience.
• Ability to work efficiently in a fast-paced environment.

Responsibilities

• Manage overdue invoices and client follow-ups.
• Assist in compiling monthly WIP reports.
• Support professional staff with administrative matters.

Skills

Organisational skills

Communication skills

Computer literacy

Education

GCE 'O' level

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Select how often (in days) to receive an alert:

Start Date for Applications: 22 May 2025

Closing Date for Applications:

Job Description

We are looking for a dynamic and motivated individual to join our Audit team.

The role involves:

• Debtors
  • Send a list of overdue invoices to Managers at the beginning of the month.
  • Update replies/committed payment dates into the Debt Management System.
  • Send email chasers/call clients to follow up on payment status (upon Manager’s request).
  • Check receipt of payment with Finance.
• WIP
  • Send WIP report to Managers to review WIP, adjust ER, close code, and coordinate with the centralised team.
• Scope Change/Inflation/Costs Overrun
  • Compile Managers' replies into an Excel listing for monthly reporting to PIC.
• Ad-hoc matters
  • Extract detailed WIP report for Managers (with breakdown of hours by staff level, OPE breakdown, etc.).
  • Handle ad-hoc emails from the PIC team (status of engagement, shortfall in billings, WIP adjustments, etc.).
  • Extract expenses breakdown (if any).
  • Respond to ad-hoc requests from PIC (if any).
• Input the budget info from EMs.
• Upload the approval and budget pack into one drive folder.
• New/Lost Client (for monthly reporting to PIC):
  • Maintain an Excel listing.
  • Update lost client info into CRM.
  • Update incumbent/succeeding auditor into CRM.
• Assist the manager with billing and credit notes issues.
• Past Due Accounts (monthly reporting).
• Admin duties (co-shared with the DS):
  • Support professional staff, including managers, with administrative matters such as arranging courier, assisting managers’ requests (loan laptops), booking meeting rooms for internal/external meetings, facilitating clearance for resignees, onboarding new staff, liaising with admin on facilities and equipment issues, etc.
  • Scan incoming mails and email to auditors.
  • Handle ad-hoc tasks like booking meeting rooms, arranging timing for roundtables, managers' meetings, assisting resignees' handover, etc.
  • Monitor staff movement (MC/Urgent Leave).

The ideal candidate should possess:

• GCE 'O' level with a minimum of 3 years of relevant experience.
• Computer literacy (Microsoft Word, Excel, PowerPoint, Outlook).
• Good organisational and communication skills.
• Ability to work efficiently in a fast-paced environment.

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Only shortlisted candidates will be contacted by the KPMG Talent Acquisition team. Personal data collected will be used solely for recruitment purposes.

At KPMG in Singapore, we are committed to creating a diverse and inclusive workplace. We believe diversity of thought, background, and experience strengthens relationships and benefits our people, clients, and communities. As an equal opportunity employer, all qualified applicants will receive consideration regardless of age, race, gender identity or expression, religion, sexual orientation, disability, or other non-merit factors. We celebrate the talents our people bring and support their personal and professional growth, including through our flexible work framework, Take Charge: Flexi-work.