Data-Driven Admin & Billing Assistant (3-Day Week)

People Profilers Pte Ltd; Singapore; On-site; SGD 13,000 - 20,000; Part time

Job summary

People Profilers Pte Ltd in Singapore is seeking a part-time Data Entry and Administrative Support professional. You will manage PO and billing data entry, update project trackers, and prepare monthly/quarterly reports.

The role involves handling documents, Excel-based data summaries, and basic ERP system familiarity. The ideal candidate has a Diploma and experience in administration or sales support, with strong Excel skills and attention to detail.

Qualifications

• Diploma with experience in administration, data entry, customer service support or sales administration is preferred.
• Candidates with relevant internship or part-time administrative experience may also be considered.
• Good working knowledge of Microsoft Office, especially Excel
• Good knowledge of PowerPoint.
• Comfortable working with spreadsheets and large amounts of data.
• Good attention to detail and accuracy.
• Experience with Oracle, Microsoft Dynamics or other ERP systems is an advantage but not mandatory.
• MNC near One north MRT, 3 x a week

Responsibilities

• Data Entry & System Updates: PO and billing data entry into relevant systems and tracking files.
• Update and maintain PO, invoice and project tracking lists.
• Ensure data is complete, accurate and properly recorded.
• Assist with monthly data updates and basic cross-checking between system records and Excel files.
• Support data preparation for monthly and quarterly reporting.
• Order & Billing Administrative Support: PO booking and invoice administration.
• Check received PO information and supporting documents for completeness.
• Update the status of PO and billing activities in the tracking file.
• Assist with follow-up of missing information or documents through the assigned team member.
• Support basic tracking of transaction fee orders and billing activities.
• Document Management: Maintain and organize POs, invoices, acceptance documents and other supporting documents in shared folders.
• Ensure documents are properly named, filed and easy to retrieve.
• Assist with scanning, filing and uploading documents where required.
• Support preparation and arrangement of documents for courier or physical submission.
• Reporting & Administrative Support: Prepare Excel reports and data summaries for Customer Service & Sales Operations.
• Perform basic data checks, reconciliation and identification of missing information.
• Maintain project trackers and update action/status fields.
• Support month-end and quarter-end closing, and other routine administrative tasks.

Skills

Data entry

Administration

Customer service

Sales administration

Excel

Education

Diploma

Tools

Excel

Oracle

Microsoft Dynamics

Job description

People Profilers Pte Ltd in Singapore is seeking a part-time Data Entry and Administrative Support professional. You will manage PO and billing data entry, update project trackers, and prepare monthly/quarterly reports.

The role involves handling documents, Excel-based data summaries, and basic ERP system familiarity. The ideal candidate has a Diploma and experience in administration or sales support, with strong Excel skills and attention to detail.