Corporate Secretary / HR / Finance Specialist

TALENTVIS SINGAPORE PTE. LTD.; Singapore; On-site; SGD 65,000 - 95,000; Full time

Job summary

A professional organization in Singapore is seeking a Corporate Secretary / HR / Finance Specialist. This multi-functional leadership role involves ensuring effective corporate governance, managing HR functions, and overseeing financial operations. The ideal candidate should have a Bachelor's degree and at least 8-10 years of relevant experience, preferably in the non-profit sector, along with strong communication and organizational skills.

Qualifications

• Bachelor’s degree in a related field is required.
• 8-10 years of experience in corporate secretarial, finance, or HR roles is necessary.
• Professional integrity and excellent communication skills are essential.

Responsibilities

• Serve as Company Secretary and ensure compliance with statutory obligations.
• Manage HR functions including recruitment, onboarding, and payroll.
• Oversee financial planning and reporting tasks.

Skills

Financial Management

Human Resources Management

Corporate Governance

Communication Skills

Organizational Skills

Education

Bachelor’s degree in Business Administration, Accounting, Human Resources, or related field

Professional certifications such as ICSA, ACCA, CA (Singapore), or HR qualifications

Tools

Xero

QuickBooks

Payboy

Job description

About the Role

This is a multi-functional leadership role that supports the governance, operational, and financial functions of a professional or industry-based organization. The Corporate Secretary / HR / Finance Specialist ensures effective corporate governance, sound financial management, and efficient human resource operations to enable the organization to meet its strategic and regulatory objectives.

Key Responsibilities

Corporate Secretarial Duties

• Serve as Company Secretary, ensuring compliance with statutory obligations under the Companies Act and the organization’s Constitution.
• Organize and support Board, Council, and Committee meetings, including preparing agendas, board papers, and recording minutes.
• Maintain statutory registers and manage timely regulatory filings (e.g., ACRA).
• Advise on corporate governance, policies, and administrative procedures.
• Coordinate the Annual General Meeting and handle formal communications with member organizations.

Human Resources Management

• Manage the full spectrum of HR functions, including recruitment, onboarding, payroll, benefits administration, training & development, and performance management.
• Maintain and update HR policies and ensure compliance with local employment laws and regulations.
• Lead initiatives that promote employee engagement, well-being, and a positive workplace culture.
• Liaise with external HR service providers or vendors as required.

Finance and Accounting

• Oversee financial planning, budgeting, accounting, and reporting functions.
• Prepare financial reports for internal management and governing bodies, including monthly, quarterly, and annual statements.
• Work with external accountants and auditors to ensure timely and accurate financial reporting and compliance.
• Manage accounts payable/receivable, payroll, bank reconciliations, and petty cash.
• Monitor cash flow and ensure sound financial controls and risk management practices.

Requirements

• Bachelor’s degree in Business Administration, Accounting, Human Resources, or a related field.
• Professional certifications such as ICSA, ACCA, CA (Singapore), or HR qualifications (e.g., SHRM, CIPD) are advantageous.
• At least 8–10 years of relevant experience in a corporate secretarial, finance, or HR role—preferably in a non-profit, association, or professional body setting.
• Solid understanding of Singapore’s Companies Act, Employment Act, and financial regulations.
• High level of integrity, discretion, and professionalism.
• Excellent organizational, interpersonal, and communication skills.
• Proficiency in office software and accounting/HR systems (e.g., Xero, QuickBooks, Payboy).

Interested candidates are encouraged to submit their resumes along with a cover letter outlining their relevant experience and achievements to [e-mail] / [e-mail] or click apply now!

**We regret to inform that only shortlisted candidates would be notified**

Talentvis Singapore Pte Ltd | EA License No: 04C3537

EA Personnel Name: Reggie Tiongson | EA Personnel No: R1324767