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Corporate Secretary

OceanSTAR Marine & Offshore Pte. Ltd.

Singapore

On-site

SGD 70,000 - 120,000

Full time

13 days ago

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Job summary

A leading company in the marine and offshore sector is seeking a skilled Corporate Secretary. This role involves ensuring compliance with Singapore corporate law, managing corporate records, and facilitating effective communication between the board and stakeholders. Ideal candidates will have a relevant degree, qualifications, and significant experience in corporate governance.

Qualifications

  • At least 5 years of experience in a corporate secretarial role.
  • Strong knowledge of Singapore corporate law and governance.
  • High level of discretion and professionalism.

Responsibilities

  • Act as the company’s named Corporate Secretary.
  • Organize board meetings and take minutes.
  • Ensure compliance with statutory obligations.

Skills

Attention to detail
Stakeholder management
Effective communication
Proactive problem-solving

Education

Bachelor’s degree in Law, Business Administration or related field
Chartered Secretary qualification (ICSA or SAICSA) preferred

Tools

Microsoft Office
Secretarial software

Job description

Roles & Responsibilities

Job Objective

To ensure the company complies with statutory and regulatory requirements and maintains high standards of corporate governance. The Corporate Secretary plays a key role in supporting the board of directors, managing corporate records, and ensuring effective communication between stakeholders.

Key Responsibilities

  • Act as the company’s named Corporate Secretary in accordance with statutory requirements.
  • Organize and prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs).
  • Take accurate minutes of board meetings and ensure timely distribution and follow-up on action items.
  • Ensure the company complies with its statutory obligations under applicable laws (e.g., Companies Act, SGX Listing Manual, etc.).
  • Maintain and update statutory books, including registers of members, directors, and secretaries.
  • File necessary documents with regulatory authorities such as ACRA and IRAS.
  • Provide guidance to directors and management on corporate governance matters.
  • Draft board resolutions and ensure proper documentation of corporate decisions.
  • Manage corporate filings for company incorporation, changes in directors, share transfers, etc.
  • Liaise with external regulators and advisers, such as lawyers and auditors.
  • Oversee the preparation and filing of the company’s annual returns and financial statements.
  • Ensure compliance with internal policies and facilitate training on governance and compliance topics.
  • Support due diligence and documentation for mergers, acquisitions, and restructures.

Qualifications & Requirements

  • Bachelor’s degree in Law, Business Administration, or a related field.
  • Chartered Secretary qualification (e.g., ICSA or SAICSA) preferred.
  • At least 5 years of experience in a corporate secretarial role, preferably in a public listed or multinational company.
  • Strong knowledge of Singapore corporate law, regulations, and governance practices.
  • Excellent written and verbal communication skills.
  • High level of discretion, integrity, and professionalism.
  • Strong organizational and multitasking abilities.
  • Proficient in Microsoft Office and relevant secretarial software.

Key Competencies

  • Attention to detail and accuracy
  • Understanding of corporate governance frameworks
  • Effective stakeholder management
  • Discretion and confidentiality
  • Proactive problem-solving skillsent.
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