Corporate Secretary

OceanSTAR Marine & Offshore Pte. Ltd.; Singapore; On-site; SGD 70,000 - 120,000; Full time

Job summary

A leading company in the marine and offshore sector is seeking a skilled Corporate Secretary. This role involves ensuring compliance with Singapore corporate law, managing corporate records, and facilitating effective communication between the board and stakeholders. Ideal candidates will have a relevant degree, qualifications, and significant experience in corporate governance.

Qualifications

• At least 5 years of experience in a corporate secretarial role.
• Strong knowledge of Singapore corporate law and governance.
• High level of discretion and professionalism.

Responsibilities

• Act as the company’s named Corporate Secretary.
• Organize board meetings and take minutes.
• Ensure compliance with statutory obligations.

Skills

Attention to detail

Stakeholder management

Effective communication

Proactive problem-solving

Education

Bachelor’s degree in Law, Business Administration or related field

Chartered Secretary qualification (ICSA or SAICSA) preferred

Tools

Microsoft Office

Secretarial software

Job description

Roles & Responsibilities

Job Objective

To ensure the company complies with statutory and regulatory requirements and maintains high standards of corporate governance. The Corporate Secretary plays a key role in supporting the board of directors, managing corporate records, and ensuring effective communication between stakeholders.

Key Responsibilities

• Act as the company’s named Corporate Secretary in accordance with statutory requirements.
• Organize and prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs).
• Take accurate minutes of board meetings and ensure timely distribution and follow-up on action items.
• Ensure the company complies with its statutory obligations under applicable laws (e.g., Companies Act, SGX Listing Manual, etc.).
• Maintain and update statutory books, including registers of members, directors, and secretaries.
• File necessary documents with regulatory authorities such as ACRA and IRAS.
• Provide guidance to directors and management on corporate governance matters.
• Draft board resolutions and ensure proper documentation of corporate decisions.
• Manage corporate filings for company incorporation, changes in directors, share transfers, etc.
• Liaise with external regulators and advisers, such as lawyers and auditors.
• Oversee the preparation and filing of the company’s annual returns and financial statements.
• Ensure compliance with internal policies and facilitate training on governance and compliance topics.
• Support due diligence and documentation for mergers, acquisitions, and restructures.
  
  

Qualifications & Requirements

• Bachelor’s degree in Law, Business Administration, or a related field.
• Chartered Secretary qualification (e.g., ICSA or SAICSA) preferred.
• At least 5 years of experience in a corporate secretarial role, preferably in a public listed or multinational company.
• Strong knowledge of Singapore corporate law, regulations, and governance practices.
• Excellent written and verbal communication skills.
• High level of discretion, integrity, and professionalism.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office and relevant secretarial software.
  
  

Key Competencies

• Attention to detail and accuracy
• Understanding of corporate governance frameworks
• Effective stakeholder management
• Discretion and confidentiality
• Proactive problem-solving skillsent.