Corporate Secretariat, Manager

Position Summary

This role will support our NETS Legal & Secretariat team in corporate secretarial matters for the NETS Group of companies.

Key Responsibilities

To assist the General Counsel and Company Secretary in the following areas:

(1) Corporate Secretarial and Governance Duties for NETS Group

· Assist in preparing and filing statutory documents with ACRA, including annual returns, changes in directorship, share transfers, and other corporate filings.

· Maintain statutory registers, corporate records, and minutes books in compliance with Singapore laws and regulations.

· Ensure timely lodgment of documents with ACRA and monitor deadlines for corporate compliance matters.

· Assist in drafting and preparing relevant corporate secretarial documents such as directors’ annual declaration and regulatory forms.

· Filing and safekeeping of corporate documents and records such as meeting minutes, matters arising, resolutions, approvals and department policies.

· Maintain and update the relevant company’s corporate structure and shareholding records.

· Support corporate restructuring such as incorporation of new entities, striking off, or liquidation of dormant companies, share issuances and other corporate transactions.

· Keep track of, and support, regulatory compliance with the Companies Act, Payment Services Act and other relevant corporate governance guidelines including any changes in the applicable legislation and to advise on necessary corporate actions and best practices.

· Liaise with MAS, auditors, shareholder banks and/or external service providers on relevant corporate secretarial matters such as change in directors’ information, key appointment holders, annual financial statements and other relevant matters.

· Assist with Annual General Meetings (AGMs), Extraordinary General Meetings (EGMs), and other corporate governance requirements.

· Review and amend department policies and procedures relating to the Secretariat function.

(2) Board and Shareholder Support for NETS Group

· Assist in the preparation and follow-up of board and shareholder meetings and/or matters such as arranging pre-board meetings, sending out notices, agendas, meeting materials, matters arising and related matters.

· Assist in drafting, circulating and tracking board resolutions, approvals, meeting minutes, matters arising and other corporate secretarial documents.

· Arranging for electronic and/or wet-ink signatures of the directors for the execution of Board resolutions and other relevant documents.

· Arranging logistics for board meetings such as arranging refreshments and parking spaces, setting up laptops and audio-visual equipment for meeting facilitation.

Qualifications and Requirements

· At least 10 years of corporate secretarial experience in a corporate secretarial firm or in-house Legal or Secretariat team.

· (a) Diploma in law and/or a law degree from reputable tertiary institutions and/or (b) Qualified Corporate or Chartered Secretary or equivalent qualifications from Chartered Governance Institute (CGI).

· Strong understanding of corporate secretarial work and corporate governance requirements.

· Proficient with Microsoft Office such as Outlook, Word, Excel and PowerPoint.

· Proactive, self-motivated and “hands-on” team player with strong interpersonal skills.

· Strong oral and written communication skills.

· Exceptional administrative and organisation skills.

· Ability to effectively multi-task and manage time-sensitive documents in a fast-paced environment.