Corporate Secretariat

Berge Bulk; Singapore; On-site; SGD 60,000 - 120,000; Full time

Job summary

A leading company in the maritime sector is seeking a Company Secretary to ensure compliance with corporate governance and statutory requirements. In this role, you will provide administrative support to the board of directors and senior management while overseeing the incorporation and dissolution of companies along with regulatory filings. This position requires strong legal and compliance expertise, along with excellent organizational skills to manage corporate secretarial functions effectively.

Qualifications

• Experience in corporate governance and compliance matters.
• Strong knowledge of statutory requirements.
• Capability to draft corporate documents and handle board meetings.

Responsibilities

• Ensure compliance with statutory and corporate regulations.
• Draft resolutions and minutes for board meetings.
• Handle KYC/due diligence by third parties.

Skills

Corporate Governance

Compliance

Communication

Legal Documentation

Administrative Support

Education

Relevant degree in business, law or related field

Job description

The Company Secretary is responsible for ensuring the company's compliance with statutory and regulatory requirements. This role involves providing essential corporate governance and administrative support to the board of directors, senior management and business units.

• Ensure statutory and corporate compliance requirements of the Group’s Singapore and offshore companies and overseas establishments are met
• Incorporation and dissolution of companies
• Carry out the full spectrum of corporate secretarial functions which include, inter-alia, draft Board/Shareholders’ resolutions and minutes, maintenance of statutory registers and secretarial records.
• Collate board papers, take minutes, attend to and ensure the efficient arrangement and proper conduct of meetings of the Board and Shareholders
• Advise on statutory provisions, principles, guidelines and best practices
• Provide statutory/corporate secretariat support for the financing of the Group vessels and corporate exercise whenever required (e.g. draft the corporates)
• Monitor and liaise with external lawyers regarding registration/renewal of the Group’s trademarks
• Handle the KYC/due diligence conducted by third parties on the Group.
• Ensure regulatory and statutory filing and submissions, including but not limited to ACRA filing and offshore jurisdiction economic substance filings, are done timely
• Support the Chief Commercial Officer in the sale and purchase of vessels such as reviewing MOA, draft/review delivery documents, liaise with brokers and attending the financial closing
• Act as the contact person and liaise with Singapore Business Federation whereby the Singapore companies are member
• Work with service providers on selective corporate secretarial matters
• Advise/Arrange for legalization and notarization of documents
• Draft and review inter-companies’ agreements such as Fixture Note, Ship Management Agreement, Servicing Agreements, Chartering Agency Agreement etc.
• Safe keeping of contracts entered by the Group (including uploading and keying in data of all contracts signed by the Group into the system)
• Placing/renewing Directors’ and Officers’ insurance
• To be appointed as Company Secretary for all the entities in the Group
• Administrator of the Group’s CorpPass
• Any other duties assigned