Corporate Secretarial Manager

DSBC FINANCIAL GROUP PTE. LTD; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A growing professional firm in Singapore seeks a competent Corporate Secretarial Executive. The role includes handling corporate compliance, ensuring adherence to regulations, and offering administrative support. Ideal candidates possess a relevant degree, 5+ years of experience, and a strong understanding of corporate governance practices.

Benefits

Competitive salary with fixed 13th-month salary

Health insurance

Project-based bonus

Social insurance

Qualifications

• Minimum 5 years relevant experience in corporate secretarial or regulatory compliance.
• Minimum 3 years in a corporate secretarial position.
• Registered Filing Agent with ACRA or member of prescribed professional body.

Responsibilities

• Handle full spectrum of corporate secretarial duties including incorporations and resolutions.
• Ensure compliance with ACRA and filing obligations.
• Support client onboarding and regulatory liaison.

Skills

Understanding of the Companies Act

KYC/AML regulations

Excellent communication skills

Organizational skills

Detail-oriented

Education

Diploma or degree in Business Administration, Accountancy, Law or related discipline

Tools

Microsoft Office (Word, Excel)

Job description

JOB VACANCY: CORPORATE SECRETARIAL EXECUTIVE

A. About One IBC:

With a staff capacity of 120 employees, One IBC GROUP has built an established regional presence with

5 offices in Singapore, Hong Kong, Vietnam, Lithuania, USA and continues to extend our geographical

reach with our partners across the region.

As Singapore's leading business solution provider, One IBC Pte. Ltd. (called One IBC Group) is a

professional firm specialized in providing pre-incorporation & post-incorporation services in more than 27

Jurisdictions with Company establishment services; Bank Account Opening Consultancy; Accounting and

Auditing Services,...

As part of our growth and commitment to service excellence, we are currently seeking a competent and

detail-focused Corporate Secretarial Executive to join our Singapore office.

B. Job Scope:

1. Corporate Secretarial Compliance and Governance:

● Handle full spectrum of corporate secretarial duties for our clients which includes but not limited

to company incorporations, striking off of companies, preparation of directors' and shareholders'

resolutions.

● Handle ACRA Biz-filing requirements.

● Prepare directors’ and shareholders’ resolutions, meeting minutes, and maintain corporate records.

● Maintain statutory registers (e.g. Register of Controllers, Nominee Directors/Shareholders, Minute

Books).

● Ensure compliance with annual filing and corporate secretarial obligations under the Companies

Act.

● Prepare and file statutory documents with ACRA and e-stamp forms with IRAS.

● Support client onboarding and due diligence (KYC) procedures.

● Liaise with ACRA, auditors, and relevant authorities for regulatory filings and statutory audits.

● Stay updated on regulatory changes and ensure adherence to statutory requirements.

● Handle other ad-hoc administrative and compliance-related tasks as assigned by the Office

Manager.

2. Administrative Support:

● Maintain internal records and filing systems in accordance with internal documentation control

procedures.

● Support the preparation of compliance documentation and client onboarding formalities.

● Monitor statutory deadlines, maintain compliance calendars, and issue client reminders where

applicable.

● Provide day-to-day assistance to internal teams and respond to client inquiries related to secretarial

and compliance matters.

3. Client Servicing and Coordination:

● Liaise with clients, auditors, legal advisors, and regulatory bodies in a professional and timely

manner.

● Support clients with advisory on corporate governance practices and procedural requirements.

● Participate in client meetings when required and ensure high standards of service delivery.

C. Job Requirements:

1. Education & Professional Qualifications:

● A diploma or degree in Business Administration, Accountancy, Law, or related discipline.

● Must meet ACRA’s definition of a Qualified Individual, i.e., be a: Registered Filing Agent with

ACRA or Member of a prescribed professional body (e.g. SAICSA/CSIS, ISCA, Law Society,

CPA)

2. Experience:

● Minimum 5 years of relevant experience in corporate secretarial or regulatory compliance.

● Minimum 3 years of corporate secretarial position

3. Skills & Competencies:

● Strong understanding of the Companies Act, ACRA filing requirements, and KYC/AML

regulations.

● Proficient in Microsoft Office (Word, Excel)

● Excellent communication and organizational skills; able to manage deadlines independently.

● Detail-oriented, responsible, and able to exercise professional judgment.

● Able to commence work on short notice is preferred.

4. Personal Attributes:

● High level of integrity and professionalism in handling confidential information.

● Organized, methodical, and meticulous in execution.

● Proactive and accountable with a strong sense of responsibility.

● Service-oriented mindset with a commitment to delivering excellence to clients.

● Team player with a positive attitude and willingness to contribute to a collaborative working

environment.

D. Benefits:

● A competitive salary with a fixed 13th-month salary and a variety of allowances.

● Project-based bonus depending on business situation and revenue (if any).

● Health insurance, social insurance.

E. Working Location:

● One IBC PTE. LTD.

138 Robinson Road, #24-01, Oxley Tower, Singapore, 068906.

F. Working Hours:

● 5 days per week. From Monday to Friday. 9 hours per day from 9:00 AM to 6:00 PM.

G. Recruitment Profile:

● Curriculum Vitae & Applications (Candidates please write your contact address and phone number

clearly in your application);

● Degrees and certificates related to the profession.
**Singaporean citizens