Corporate Secretarial Assistant/Executive

CHINA YUCHAI INTERNATIONAL LIMITED (Singapore Branch); Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Singapore seeks a candidate to support its legal department. The successful applicant will be responsible for managing corporate documentation, facilitating communication with stakeholders, and ensuring compliance with corporate governance. This role requires fluency in English and Mandarin, alongside strong interpersonal skills and a proactive attitude.

Benefits

Medical benefits

Term life insurance

Hospitalisation benefits

Attractive bonus

5-days work week

Qualifications

• Fluent in both English and Mandarin for effective communication.
• Proven ability to work proactively in fast-paced environments.
• Relevant experience in legal or corporate secretarial work.

Responsibilities

• Prepare documents related to management, board, and shareholders.
• Maintain corporate records and documentation control.
• Handle requests for corporate information from auditors and regulators.

Skills

Fluency in English

Fluency in Mandarin

Attention to detail

Interpersonal skills

Ability to work independently

Education

Diploma/Degree in Law

Corporate secretarial qualification

Tools

Microsoft Office

Job description

Job Overview:

Successful candidate will support the legal department of a Bermuda company listed on the NYSE, with a main operating subsidiary in China.

Roles & Responsibilities:

• Prepare necessary documents re. management, board and shareholders’ minutes, resolutions, etc.
• Maintain corporate records and ensure proper documentation control
• Handle internal/external requests for corporate information (auditors, regulators, financial partners, etc.).
• Facilitate earnings calls, press releases, regulatory filings, and website updates.
• Provide guidance on corporate governance and best practices.
• Manage departmental invoices, administrative services negotiations, and assist with budget reporting.
• Other ad-hoc duties assigned by seniors.

Skills & Abilities:

• Fluent in both English and Mandarin (required for effective communication with Singapore and Chinese stakeholders)
• Proven ability to work proactively with attention to detail and deliver results in fast-paced environments.
• Strong interpersonal skills with ability to work both independently and in teams.
• Flexible for occasional short business trip to China.

Education & Experience:

• Diploma/Degree in Law or equivalent, and/or corporate secretarial qualification.
• Relevant experience in legal or corporate secretarial work.
• Proficient in Microsoft Office (Word, Excel, PDF tools).

We are located in CBD, walking distance to Raffles Place/Telok Ayer/Downtown MRT Stations, we offer medical, term life & hospitalisation benefits, AWS, attractive bonus and 5-days work week.