Corporate Secretarial Assistant

Kensington Corporate Management (S) Pte. Ltd.; Singapore; Hybrid; SGD 45,000 - 65,000; Full time

Job summary

A corporate governance firm in Singapore is seeking a detail-oriented Corporate Secretarial Assistant. Responsibilities include managing client portfolios, ensuring compliance with statutory requirements, and preparing resolutions. Candidates should have 1-2 years of relevant experience and proficiency in Microsoft Office. The role offers professional growth opportunities and a competitive compensation package, with a hybrid work model.

Benefits

Professional development opportunities

Competitive compensation

Flexible work model

Qualifications

• 1-2 years corporate secretarial experience in the Corporate Services industry or relevant industry.
• Proficient in Microsoft Office suite and familiar with Corporate Secretarial software.
• Highly detail-oriented and organized with excellent communication skills.

Responsibilities

• Assist the Manager/Supervisor in handling a portfolio of clients.
• Prepare Directors' and Shareholders' resolutions.
• Ensure compliance with statutory requirements and manage filing deadlines.

Skills

Corporate Secretarial experience

Microsoft Office suite proficiency

Excellent communication skills

Interpersonal skills

Client engagement

Education

Diploma or equivalent

Corporate Secretarial qualification

Tools

Viewpoint software

Job description

Your Next Opportunity

Are you detail-oriented and passionate about corporate governance? As our Corporate Secretarial Assistant, you will work closely with the Head of Department and Managers in the Corporate Secretarial (CoSec) department to provide overall management of the corporate secretarial work and facilitation as well as internal services of the corporate level and the external liaison work. This role offers an opportunity to be hands-on with corporate secretarial work, internal services, and external liaison tasks at the corporate level.

Your Role & Responsibilities

• Assist the Manager/Supervisor in handling a portfolio of clients (both private and offshore companies), including liaising with clients, auditors and registered agencies
• Prepare Directors\' and Shareholders\' resolutions
• Ensure compliance with statutory requirements, manage filing deadlines of AGM and Annual Return documents, adhere to economic substance requirements and advise clients on compliance requirements
• Assist in filing with ACRA and IRAS e-stamping
• Perform Customer Due Diligence checks, following established company procedures
• Update and maintain the statutory registers and clients’ records in Viewpoint
• Support the team with other corporate secretarial and administrative tasks as needed

What We Are Looking For

Education

• Diploma or equivalent; Corporate Secretarial qualification is a plus

Skills & Experience

• 1-2 years\' corporate secretarial experience in the Corporate Services industry or relevant industry
• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) and familiar with Corporate Secretarial software such as Viewpoint is an advantage
• Excellent communication and interpersonal skills for effective client engagement.
• High level of integrity and professionalism when handling confidential matters.

Traits

• Meticulous & Detail-Oriented: Ability to multi-task, well-organised, and prioritise workload efficiently, with a positive attitude.
• Independent & Responsible: Capable of working autonomously while maintaining integrity.
• Collaborative & Client-Centric: Strong interpersonal skills to liaise with internal and external stakeholders effectively.

What We Offer

• Professional Growth – We value commitment and provide opportunities for professional development, industry exposure and professional memberships.
• Competitive Compensation – Structured salary package with annual reviews, discretionary performance bonuses and a fixed bonus.
• Flexible Work – Hybrid model with remote options giving you autonomy while ensuring productivity.

We regret to inform you that only shortlisted candidates will be notified.